Office & Sales Support Coordinator

of Position:

This is a hybrid position based in our Raleigh, NC office.

Regular in-office presence is required to support office operations, visitors, vendor coordination, and event logistics

Specifically, the Office & Sales Support Coordinator is responsible for:

• Manage office supplies, kitchen inventory, mail, shipping, and general office organization.
• Serve as the primary point of contact for the property manager, building maintenance providers, copier services, beverage suppliers, and other office vendors.
• Coordinate office repairs, maintenance requests, workspace changes, and office improvements.
• Support office access, visitor coordination, meeting-room readiness, and a professional workplace environment.
• Coordinate office onboarding for new employees, including badges, workspace setup, supplies, and coordination with IT and HR.
• Support employee and visitor experiences, including meals, refreshments, meeting logistics, and office tours as needed.
• Coordinate the shipment of swag and welcome materials to U.S-based employees.

• Provide sales operations support to Regional Sales Managers (RSMs), including order entry into JIRA, basic Salesforce updates (e.g., translating POs into systems), and follow‑up on customer requests and internal approvals.
• Act as a central sales support resource, stepping in wherever needed to help move deals forward, coordinate shipping, and meet tight deadlines.
• Pull reports and information from Salesforce and other systems to support Sales leadership and related functions.
• Support trade show and event logistics, including registrations, shipment of marketing materials, vendor coordination, travel and hotel arrangements, and event supplies.
• Assist with key company events, including Tantalus University, the annual Users Conference, DISTRIBUTECH, and TechAdvantage.
• Help organize and maintain sales and marketing collateral for office, customer, and event use.

What you Bring:

• 3+ years of experience in office management, workplace operations, administrative coordination, or event coordination.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Experience with Salesforce & HubSpot is considered an asset
• Experience supporting customer-facing teams through order administration, customer coordination, or sales support activities is considered an asset.
• Excellent communication and relationship-management skills with employees, visitors, vendors, and internal teams.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating corporate meetings, customer visits, trade shows, or internal events is considered an asset.
• Experience supporting a B2B technology, utilities, energy, or professional-services organization is an asset.

• Proactive, organized, and service-oriented, with a passion for creating a positive workplace experience.
• Strong attention to detail and the ability to independently solve problems and follow through on commitments.
• Excellent interpersonal and communication skills, with the ability to work effectively across all levels of the organization.
• Adaptable and resourceful, with the ability to manage multiple priorities and support a variety of office, customer, and event-related activities.

If you possess some of the key skills and experiences outlined in the job posting and are genuinely interested in the position, we invite you to take a chance and submit your application.

We value diverse perspectives, unique skills, and believe in the power of potential over specific qualifications.

Tantalus is committed to employment equity and building a diverse workforce.

We welcome and encourage Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

For a confidential inquiry, simply email us at careers@tantalus.com . #LIPJ1