Office Manager (Part-time)

Reporting to our Regional Director, you will play a key role in maintaining a welcoming, efficient, and safe office environment.

You will ensure smooth daily operations, support effective communication across the organisation, and contribute to a positive workplace culture.

In this role, you will interact with a diverse range of employees, clients, vendors, and visitors, helping to create a professional and organised experience for everyone who comes through our doors.

This is a 12 month fixed term contract, part-time position, comprising 14 hours per week.

The hours can be spread across Tuesday, Wednesday and Thursday, you will be required to work at least three mornings in the office.

The flexible schedule makes this role ideal for those balancing personal projects or other work commitments

Your primary responsibilities will include:

Manage the daily running of the reception, welcoming visitors, handling calls and mail, and ensuring smooth office operations.

Ensure the office remains safe, secure, and well-organised by overseeing health and safety compliance, including first aid, fire safety, and the regular maintenance of safety equipment.

Plan and organise internal and external events, team socials, client meetings, and company-wide communications, taking care of scheduling and logistics.

Support onboarding and offboarding processes, collaborating with HR and IT to ensure our employees have the equipment, technology, and workspace they need.

Build and maintain strong relationships with external service providers and vendors, including cleaning, security, maintenance, and building management.

Manage meeting room bookings and office space to avoid scheduling conflicts.

Oversee office supplies, stationery, refreshments, and groceries, keeping track of stock levels and expenses.

Coordinate travel and accommodation arrangements when required.

Register all sick leave on Arbo and also leavers/new joiners.

Check Arbo on a weekly basis for updates from the doctor and submit reports when necessary.

Manage the office mail: scan, review the department involved and send the information.

Maintain confidentiality of the information.

Manage the budget assigned to the office, receipts, register purchases, etc.