linkedin
Office Manager / PA To the Directors
Condy Lofthouse Architects
Liverpool, UAE
Full Time
Mid
3 weeks ago
Office ManagementXeroSocial Media ManagementCommunicationOrganisational SkillsFinancial Administration
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
Office ManagementXeroSocial Media Management
About the Role
Condy Lofthouse Architects is seeking an engaging and highly organised Office Manager / PA to the Directors to manage studio operations and support senior leadership. The role includes office management, finance tasks using Xero, and social media curation.
Key Skills for This Role
Office ManagementXeroSocial Media ManagementCommunicationOrganisational SkillsFinancial Administration
Responsibilities
- Act as welcoming and confident point of contact
- Coordinate diaries, meetings and studio activity
- Create an organised, positive and efficient working environment
- Manage suppliers, budgets and service contracts
- Support Health & Safety compliance and studio documentation
- Oversee HR administration, onboarding and staff records
- Manage invoicing, bank reconciliations and credit control using Xero
- Process invoices, expenses and payment runs
- Liaise with company accountants and support VAT returns
- Prepare monthly financial and management reports
- Curate and manage the practice’s social media presence (LinkedIn & Instagram)
- Support the studio’s external communications and profile
Requirements
- Confident, personable and highly organised
- Natural communicator who enjoys working with people
- Comfortable supporting Directors and engaging with senior stakeholders
- Strong financial and administrative skills with excellent attention to detail
- Proactive, adaptable and confident taking ownership
- Experience with Xero or similar accounting software preferred
Full Job Posting
Overview
- Condy Lofthouse Architects are seeking an engaging, proactive and highly organised Office Manager / PA to the Directors to become a central presence within our studio.
- This role is ideal for someone who enjoys working with people, brings warmth and confidence to a professional environment, and thrives in a fast paced, design led setting.
- You will play a key part in shaping the day to day experience of the practice while supporting the Directors at a senior level.
The Role
- As the organisational and social heartbeat of the studio, you will ensure the practice runs smoothly while building strong relationships across the team and with external partners.
- Studio & Office Leadership: Acting as a welcoming and confident point of contact; Coordinating diaries, meetings and studio activity; Creating an organised, positive and efficient working environment; Managing suppliers, budgets and service contracts; Supporting Health & Safety compliance and studio
- Finance & Operations: Managing invoicing, bank reconciliations and credit control using Xero; Processing invoices, expenses and payment runs; Liaising with company accountants and supporting VAT returns; Preparing monthly financial and management reports.
- Communications & Presence: Curating and managing the practice’s social media presence (LinkedIn & Instagram); Supporting the studio’s external communications and profile.
About You
- You are confident, personable and highly organised, with the ability to balance professionalism with approachability.
- A natural communicator who enjoys working with people
- Comfortable supporting Directors and engaging with senior stakeholders
- Strong financial and administrative skills with excellent attention to detail
- Proactive, adaptable and confident taking ownership
- Experience with Xero or similar accounting software preferred
Benefits
- 21 days annual leave plus bank holidays
- Highly competitive salary
- Pension scheme
- Cycle to work scheme
- Rail Ticket Scheme
- Employee Assistance Programme
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career