Office Manager & Executive Assistant-5 Month Contract

About Neuberger

Position Overview

Administrative and Team Support

• Provide administrative support for team members.
• Log meeting reports accurately on Salesforce.
• Maintain and review team calendars with accurate meeting details, logistics, and notes.
• Schedule meetings, conference calls, room bookings, luncheons, and related arrangements.
• Provide phone coverage and temporary cover for other team Executive Assistants.

Travel, Events, and Coordination

• Coordinate flights, hotels, ground transportation, MENA roadshows, agendas, logistics, schedules, visas, and visitor requirements.
• Anticipate client visit needs and coordinate internally.
• Maintain logs of annual general partner meetings and industry conferences.
• Register team members for conferences and coordinate event logistics.
• Liaise with internal groups and support areas across the firm.

Finance and Vendor Management

• Process business expenses and perform monthly corporate card reconciliation.
• Coordinate print jobs with internal or external printers.
• Maintain office supplies and manage office vendors and service providers.

Office and Facilities Management

• Manage office facilities, landlord communication, permits, and ongoing maintenance.
• Coordinate Riyadh office setup and operational requirements.
• Liaise with IT on video conference setups and related support.
• Assist with yearly office archiving.

HR and Local Compliance

• Act as the Riyadh office contact for day-to-day HR matters.
• Support onboarding of new employees.
• Manage Qiwa and GOSI portals, including contracts, renewals, and employee follow-ups.
• Coordinate employee visa applications and required travel documentation.

Key Requirements and Qualifications

• Experience as an Executive Assistant, Support Assistant, or in another relevant financial services role.
• Ability to work effectively in a fast-paced environment with senior-level individuals.
• Excellent organization, attention to detail, and time management skills.
• Ability to prioritize multiple and changing tasks and remain resourceful and adaptable.