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Office Manager
Atlas Gold And Silver
Dubai, UAE
Full Time
Mid
Onsite
4 weeks ago
Office AdministrationCustomer ServiceCommunicationSchedulingRecordkeepingVendor Coordination
Free
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Office AdministrationCustomer ServiceCommunication
About the Role
Atlas Gold And Silver is seeking an Office Manager in Dubai to oversee daily office operations, including administration, scheduling, recordkeeping, vendor coordination, and walk-in client assistance.
Key Skills for This Role
Office AdministrationCustomer ServiceCommunicationSchedulingRecordkeepingVendor Coordination
Responsibilities
- Ensure smooth daily operations of the office and support both staff and customers
- Oversee office administration, including managing schedules, maintaining records, handling correspondence, and coordinating with vendors and service providers
- Supervise the use and maintenance of office equipment, monitor supplies, and support basic finance related tasks such as invoice tracking and petty cash handling
- Greet and assist walk in clients, answer phone and email inquiries, and ensure a professional, welcoming environment
- Support management with reports, assist with internal communication, and help maintain compliance with company policies and local regulations
Requirements
- Strong Communication and Customer Service skills
- Proven experience in Administrative Assistance and Office Administration, including scheduling, recordkeeping, and coordination of daily operations
- Hands on experience with Office Equipment (printers, scanners, phone systems, POS or basic cashier tools) and standard office software (e.g., MS Office or Google Workspace)
- Ability to manage multiple tasks, prioritize work, and maintain attention to detail in a fast paced environment
- Previous experience in an office management, handling front office, or administrative role; experience in retail, financial services, or precious metals is an advantage
- Experience with MCC process is must
- Comfort working on site in Dubai and collaborating with a diverse, multicultural team
- High level of integrity, professionalism, and discretion when handling confidential information and financial transactions
- Diploma or bachelor’s degree in Business Administration, Office Management, or a related field is preferred, or equivalent practical experience
- Arabic and English language is required
Full Job Posting
Company Description
- Atlas Gold And Silver is a precious metals company specializing in buying and selling gold and silver with a focus on transparency and customer confidence.
- Through its online platform, atlasgoldandsilver.ae, the company offers a range of gold bullion and silver investment options.
Role Description
- The Office Manager is a full time, on site role based in Dubai, responsible for ensuring smooth daily operations of the office and supporting both staff and customers.
- This role oversees office administration, including managing schedules, maintaining records, handling correspondence, and coordinating with vendors and service providers.
- The Office Manager will supervise the use and maintenance of office equipment, monitor supplies, and support basic finance related tasks such as invoice tracking and petty cash handling.
- Daily responsibilities include greeting and assisting walk in clients, answering phone and email inquiries, and ensuring a professional, welcoming environment.
- The role also involves supporting management with reports, assisting with internal communication, and helping maintain compliance with company policies and local regulations.
Qualifications
- Strong Communication and Customer Service skills to interact effectively with clients, colleagues, and external partners.
- Proven experience in Administrative Assistance and Office Administration, including scheduling, recordkeeping, and coordination of daily operations.
- Hands on experience with Office Equipment (printers, scanners, phone systems, POS or basic cashier tools) and standard office software (e.g., MS Office or Google Workspace).
- Ability to manage multiple tasks, prioritize work, and maintain attention to detail in a fast paced environment.
- Previous experience in an office management, handling front office, or administrative role; experience in retail, financial services, or precious metals is an advantage.
- experience with MCC process is must.
- Comfort working on site in Dubai and collaborating with a diverse, multicultural team.
- High level of integrity, professionalism, and discretion when handling confidential information and financial transactions.
- Diploma or bachelor’s degree in Business Administration, Office Management, or a related field is preferred, or equivalent practical experience.
- Arabic and English language is required.
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