Office Manager - AI

Advise the Chief AI Officer on internal processes, organizational practices, stakeholder considerations and local business culture.

Help the Chief AI Officer navigate the Bank and understand the relevant organizational context.

Anticipate stakeholder sensitivities and identify potential issues early.

Support effective engagement across functions and leadership levels.

Prepare, consolidate and review executive reports, Board materials, committee papers, dashboards and management presentations.

Ensure executive materials are clear, accurate, consistent and delivered on time.

Track decisions, approvals, commitments and follow-up actions arising from executive forums.

Maintain the documents and records required by the Office of the Chief AI Officer.

Support the establishment and development of the AI-Artificial Intelligence Group.

Coordinate recruitment, onboarding, team activities, workshops, leadership meetings and planning sessions.

Help establish practical operating routines and ways of working within the AI function.

Support collaboration across AI, Technology, Digital, Data, Risk, Compliance and Business functions.

Undertake confidential, high-priority and cross-functional assignments on behalf of the Chief AI Officer.

Gather and analyse information, structure issues and prepare practical recommendations.

Coordinate stakeholders and follow up on agreed actions.

Represent the Office of the Chief AI Officer in selected discussions when delegated.

Support the delivery of priority projects from planning through completion.

Translate decisions into clear workplans, milestones, owners and deadlines.

Maintain simple project trackers covering progress, actions, risks, dependencies and decisions.

Monitor progress, follow up with stakeholders and raise delays or issues when required.

Support smaller special projects and help ensure agreed outcomes are delivered.

Specialist Skills / Technical Knowledge Required for this role:

Current ADIB employee, with strong internal knowledge of the Bank’s people, processes and culture (highly preferred).

Bachelor’s degree from a recognized university.

Fluency in Arabic and English, both written and spoken.

Minimum 7 years of relevant professional experience.

Demonstrated project management experience.

supporting C-suite executives or senior leadership teams.

Strong stakeholder management and influencing skills.

Excellent communication, presentation and business-writing skills.

Strong analytical and problem-solving abilities.

Ability to manage multiple priorities and projects at the same time.

High proficiency as a user of AI productivity tools, including Microsoft 365 Copilot, Copilot Chat and ChatGPT.

Ability to use AI to prepare PowerPoint presentations, Excel analyses and Word documents, conduct research, and create simple personal-productivity agents for email support and document checking.

Strong judgment, discretion and professionalism.

Internal ADIB experience across relevant functions.

Project management certification.

in strategy, transformation, PMO, corporate planning, a CEO/CXO office or a chief of staff role.

Understanding of UAE business culture and banking-sector governance.

in technology, digital, data, artificial intelligence or innovation functions.