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Office Manager
Quantum Foundry Copenhagen
Abu Dhabi, UAE
Full Time
Mid
Remote
1 months ago
Calendar ManagementDocumentationMeeting CoordinationVirtual Event OrganizationOnboarding SupportTravel Planning
Free
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Calendar ManagementDocumentationMeeting Coordination
About the Role
Quantum Foundry Copenhagen seeks an Office Manager to oversee daily operations in a remote, science-driven environment. You will coordinate calendars, manage digital documentation, organize virtual events, and support onboarding and procurement.
Key Skills for This Role
Calendar ManagementDocumentationMeeting CoordinationVirtual Event OrganizationOnboarding SupportTravel Planning
Responsibilities
- Oversee smooth daily operations of the organization
- Coordinate calendars and meetings
- Manage digital filing and documentation
- Maintain up to date records, templates, and standard operating procedures
- Organize virtual events and team meetings
- Handle inquiries from internal and external stakeholders
- Manage office related vendors and services
- Support onboarding and offboarding processes
- Assist with travel planning, expense tracking, and basic procurement workflows
- Collaborate with leadership, HR, and technical teams
Requirements
- Strong communication skills
- Proficiency in administrative assistance tasks
- Experience with office administration
- Comfort working with office equipment and digital tools
- Customer service mindset
- Strong organizational skills and attention to detail
- Ability to work independently in a remote setup
- Previous experience in tech, research, or startup environment is beneficial
- Relevant education or training in business administration or related field preferred
Full Job Posting
Role Description
- As an Office Manager at Quantum Foundry Copenhagen, you will oversee the smooth daily operations of a dynamic, science driven organization.
- In this full time remote role, you will coordinate calendars and meetings, manage digital filing and documentation, and maintain up to date records, templates, and standard operating procedures.
- You will be responsible for organizing virtual events and team meetings, handling inquiries from internal and external stakeholders, and ensuring timely communication across teams.
- The role includes managing office related vendors and services (where applicable), supporting onboarding and offboarding processes, and assisting with travel planning, expense tracking, and basic procurement workflows.
- You will collaborate closely with leadership, HR, and technical teams to enable efficient processes and a high quality experience for employees and partners.
Qualifications
- Strong Communication skills, including clear written and verbal communication, professional email etiquette, and the ability to interact effectively with diverse internal and external stakeholders.
- Proficiency in Administrative Assistance tasks such as calendar management, meeting coordination, documentation, and support of onboarding and routine HR related workflows.
- Experience with Office Administration, including organizing digital records, maintaining procedures, coordinating vendors or service providers, and supporting basic finance or procurement activities.
- Comfort working with Office Equipment and digital tools (e.g., video conferencing platforms, cloud based document management, office productivity software) and troubleshooting minor technical issues.
- Customer Service mindset, with a focus on responsiveness, reliability, and creating a positive experience for colleagues, visitors, and partners.
- Strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast paced, research oriented environment.
- Ability to work independently in a remote setup while collaborating effectively across distributed teams.
- Previous experience in a tech, research, or startup environment is beneficial; experience supporting scientific or engineering teams is a plus.
- Relevant education or training in business administration, office management, or a related field is preferred, or equivalent practical experience.
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