OFFICE & HR COORDINATOR

Role overview

Responsibilities

• Manage the front desk and maintain a professional, welcoming office environment.
• Coordinate day-to-day office administration and operational requirements.
• Maintain employee files, HR records, attendance records, leave records, and HR system updates.
• Coordinate onboarding, offboarding, recruitment support, CV screening, and interview scheduling.
• Monitor employment contracts, visas, Emirates IDs, and labour document expiries.
• Coordinate visa and labour processes with the PRO and service providers.
• Prepare HR letters and employee documentation.
• Coordinate company assets, access cards, keys, and employee administrative requirements.
• Liaise with office suppliers and service providers.
• Maintain strict confidentiality and follow up on outstanding HR and administrative matters.
• Provide administrative support and reporting to management.

Requirements

• Ability to maintain complete and accurate employee files and HR records.
• Ability to handle employee and company information with strict confidentiality.
• Ability to coordinate HR and administrative matters proactively and provide reporting to management.