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Office Coordinator / Personal Assistant
Delta Insurance Services L.L.C
Sharjah, UAE
Full Time
Entry
Onsite
3 days ago
Microsoft OfficeWordExcelOutlookPowerPointCalendar Management
Free
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About the Role
Delta Insurance Services seeks an experienced Office Coordinator / Personal Assistant to support the General Manager and ensure smooth office operations. Responsibilities include managing schedules, coordinating meetings, handling correspondence, and organizing documents.
Key Skills for This Role
Microsoft OfficeWordExcelOutlookPowerPointCalendar Management
Responsibilities
- Manage the General Manager’s calendar, appointments, meetings, and daily schedule
- Arrange and coordinate internal and external meetings, including preparing documents and following up on action points
- Handle incoming telephone calls, emails, correspondence, and general inquiries professionally
- Draft, review, and format emails, letters, reports, presentations, and other business documents
- Maintain organized electronic and physical filing systems
- Follow up with employees, clients, insurance companies, suppliers, and other parties on pending matters
- Coordinate travel arrangements, bookings, appointments, and business schedules when required
- Welcome visitors and ensure they are directed to the appropriate person or department
- Support the daily administrative and operational requirements of the office
- Monitor office supplies, equipment, stationery, and general office requirements
- Coordinate with different departments to ensure tasks and management instructions are completed on time
- Prepare meeting agendas, take minutes when required, and maintain records of decisions and follow up actions
Requirements
- Minimum of two years of previous experience in an Office Coordinator, Personal Assistant, Executive Assistant, Administrative Assistant, or similar position
- Diploma or bachelor’s degree in Business Administration, Office Management, or a related field is preferred
- Previous experience supporting senior management or a General Manager is an advantage
- Experience in the insurance, financial services, or professional services sector is an advantage
- Strong organizational and time management skills
- Excellent written and verbal communication skills in English
- Strong knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
- High level of attention to detail and accuracy
- Ability to handle confidential and sensitive information with discretion
Full Job Posting
Company Description
- Delta Insurance Services L.L.C. is an established insurance brokerage firm providing professional insurance solutions to individuals and businesses across the UAE.
- We work closely with clients to arrange suitable insurance coverage and provide ongoing support.
Role Overview
- We are looking for an experienced and highly organized Office Coordinator / Personal Assistant to support the General Manager and assist with smooth day to day office operations.
- The successful candidate will manage schedules, coordinate meetings, handle correspondence, organize documents, follow up on pending matters, and support communication.
Key Responsibilities
- Manage the General Manager’s calendar, appointments, meetings, and daily schedule.
- Arrange and coordinate internal and external meetings, including preparing documents and following up on action points.
- Handle incoming telephone calls, emails, correspondence, and general inquiries professionally.
- Draft, review, and format emails, letters, reports, presentations, and other business documents.
- Maintain organized electronic and physical filing systems.
- Follow up with employees, clients, insurance companies, suppliers, and other parties on pending matters.
- Coordinate travel arrangements, bookings, appointments, and business schedules when required.
- Welcome visitors and ensure they are directed to the appropriate person or department.
- Support the daily administrative and operational requirements of the office.
- Monitor office supplies, equipment, stationery, and general office requirements.
- Coordinate with different departments to ensure tasks and management instructions are completed on time.
- Prepare meeting agendas, take minutes when required, and maintain records of decisions and follow up actions.
Qualifications and Experience
- Minimum of two years of previous experience in an Office Coordinator, Personal Assistant, Executive Assistant, Administrative Assistant, or similar position.
- Diploma or bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
- Previous experience supporting senior management or a General Manager is an advantage.
- Experience in the insurance, financial services, or professional services sector is an advantage but not mandatory.
Required Skills
- Strong organizational and time management skills.
- Ability to prioritize responsibilities and manage multiple tasks effectively.
- Excellent written and verbal communication skills in English.
- Professional telephone etiquette and customer service skills.
- Strong knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Ability to draft professional emails, letters, and business correspondence.
- High level of attention to detail and accuracy.
- Ability to work independently and follow instructions carefully.
- Professional appearance and behavior.
- Strong follow up and coordination skills.
- Ability to handle confidential and sensitive information with discretion.
- Reliable, responsible, proactive, and able to work under pressure.
Preferred Candidate Profile
- The ideal candidate is professional, organized, dependable, and confident in communicating with different stakeholders.
- Should be able to anticipate administrative needs, follow up consistently, and ensure daily office and management requirements are handled efficiently.
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