Office Coordinator

Key Responsibilities

• Manage office and light industrial facilities through effective coordination of external contractors, vendors, and landlord services to ensure facilities are maintained to corporate standards.
• Oversee facilities maintenance activities, including HVAC, electrical, plumbing, janitorial services, landscaping, snow removal, waste management, and other building-related services.
• Serve as the primary liaison with landlords, service providers, and contractors to ensure planned and unplanned maintenance activities are completed efficiently and effectively.
• Coordinate office space planning, workstation allocation, office moves, and workplace layout changes.
• Monitor office operating expenses and support facilities budgeting, cost control, and invoice processing.
• Promote environmentally sustainable workplace practices through waste reduction, recycling initiatives, energy conservation efforts, and responsible procurement.
• Ensure the facility, workspaces, desks, and kitchen areas remain clean, organized, and well-maintained.
• Ensure bulletin boards are current, organized, and updated with relevant information.
• Coordinate with managed IT coordinator to support office technology needs.
• Serve as the primary liaison between employees and IT coordinator to facilitate the timely resolution of technical issues.
• Coordinate technology setup for new hires and office relocations, including workstations, telecommunication equipment, printers, and audiovisual systems.
• Assist with inventory tracking and management of office technology assets.
• Support meeting room technology and ensure equipment is functioning properly.
• Serve as a primary point of contact for employees, visitors, vendors, and business partners, ensuring a professional and welcoming office environment.
• Coordinate visitor access, meeting room bookings, and office hospitality services.
• Participate in employee onboarding and offboarding processes, including workspace setup, building access, office equipment coordination, and orientation support of office and IT.
• Coordinate workplace health and safety activities and support compliance with applicable occupational health and safety regulations.