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Office Coordinator
Galleria Tours FZCO
Dubai, UAE
Full Time
Entry
Onsite
4 weeks ago
Microsoft OfficeAdministrative SupportCommunicationOrganizationTravel CoordinationEnglish
Free
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Microsoft OfficeAdministrative SupportCommunication
About the Role
Galleria Tours FZCO is seeking an organized Office Coordinator to support daily administrative and coordination activities for its tourism company in Dubai. The role requires experience in a travel agency or service industry, strong communication skills in English, and proficiency in Microsoft Office.
Key Skills for This Role
Microsoft OfficeAdministrative SupportCommunicationOrganizationTravel CoordinationEnglish
Responsibilities
- Manage daily office operations and ensure smooth administrative workflow
- Handle phone calls, emails, inquiries, and basic client communication professionally
- Coordinate with hotels, suppliers, transport providers, tour operators, and other tourism partners
- Prepare, organize, and maintain company documents, client records, supplier files, invoices, and contracts
- Assist in preparing quotations, itineraries, bookings, and travel related documentation
- Support the sales and operations team with follow ups, confirmations, and coordination
- Schedule meetings, manage office calendars, and assist with appointments
- Maintain office supplies, stationery, and general office requirements
- Assist with invoice collection, payment follow ups, and basic coordination with accounts
- Welcome visitors and maintain a professional office environment
Requirements
- Previous experience as an Office Coordinator, Administrative Coordinator, Sales Coordinator, or similar role
- Experience in a travel agency, tourism company, hotel, or service industry is preferred
- Good communication skills in English; Arabic, French, Chinese, or other languages are an advantage
- Strong organization and follow up skills
- Good knowledge of Microsoft Office, email communication, and basic document preparation
- Ability to multitask and work under pressure
- Based in UAE or willing to relocate to Dubai
Full Job Posting
Job Summary
- We are looking for a well organized and proactive Office Coordinator to support the daily administrative, operational, and coordination activities of our tourism company.
- The ideal candidate will be responsible for maintaining smooth office operations, assisting with client and supplier communication, supporting documentation, and coordinating between internal teams and external partners.
- This role is suitable for someone with strong communication skills, attention to detail, and preferably experience in a travel agency, tourism company, or service based business.
Key Responsibilities
- Manage daily office operations and ensure smooth administrative workflow.
- Handle phone calls, emails, inquiries, and basic client communication professionally.
- Coordinate with hotels, suppliers, transport providers, tour operators, and other tourism partners.
- Prepare, organize, and maintain company documents, client records, supplier files, invoices, and contracts.
- Assist in preparing quotations, itineraries, bookings, and travel related documentation.
- Support the sales and operations team with follow ups, confirmations, and coordination.
- Schedule meetings, manage office calendars, and assist with appointments.
- Maintain office supplies, stationery, and general office requirements.
- Assist with invoice collection, payment follow ups, and basic coordination with accounts.
- Support management with day to day tasks, reports, and administrative requests.
- Ensure all company files and records are properly organized and updated.
- Welcome visitors and maintain a professional office environment.
Requirements
- Previous experience as an Office Coordinator, Administrative Coordinator, Sales Coordinator, or similar role.
- Experience in a travel agency, tourism company, hotel, or service industry is preferred.
- Good communication skills in English; Arabic, French, Chinese, or other languages are an advantage.
- Strong organization and follow up skills.
- Good knowledge of Microsoft Office, email communication, and basic document preparation.
- Ability to multitask and work under pressure.
- Professional attitude, punctuality, and attention to detail.
- Based in UAE or willing to relocate to Dubai.
Preferred Skills
- Knowledge of tourism operations, travel bookings, hotel coordination, or tour packages.
- Ability to prepare simple quotations and client proposals.
- Customer service experience.
- Basic knowledge of invoicing and payment follow up.
- Familiarity with CRM, booking systems, or travel platforms is an advantage.
Employment Details
- Job Type: Full time
- Work Location: JLT, Dubai
- Salary: To be discussed based on experience
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