Office Automation Assistant

Duties

• Uses office automation software packages and equipment to type correspondence, memoranda, reports, manuscripts, and other documents, ensuring accuracy with regard to format, arrangement, spelling, grammar, punctuation, and distribution of copies.
• Establishes and maintains a variety of office records and files.
• Determines supplies needed for the office staff, prepares the necessary paperwork, and receives and distributes supplies and special order items.
• Receives telephone calls, greets visitors, and directs to staff members only those contacts needing attention or action.
• Arranges travel for staff, including scheduling transportation, making room reservations, preparing travel authorizations and itineraries, and preparing travel vouchers.