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Office Associate
RFZ Accounting
Dubai, UAE
Full Time
Entry
Onsite
1 weeks ago
Microsoft OfficeAdministrative SupportClient CommunicationDocument ManagementOrganizational SkillsTime Management
Free
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Microsoft OfficeAdministrative SupportClient Communication
About the Role
RFZ Accounting, an FTA Approved Tax Agency, is seeking a proactive Office Associate to support daily administrative operations. The role involves front desk management, client communication, document preparation, and office coordination.
Key Skills for This Role
Microsoft OfficeAdministrative SupportClient CommunicationDocument ManagementOrganizational SkillsTime Management
Responsibilities
- Welcome clients and visitors professionally and manage front desk operations
- Answer phone calls, emails, and direct inquiries to appropriate team members
- Schedule meetings, appointments, and maintain office calendars
- Prepare, organize, and maintain physical and digital documents
- Assist in preparing client engagement letters, proposals, and administrative documentation
Requirements
- Bachelor's degree or diploma in Business Administration, Commerce, or a related field
- 1–3 years of experience in administration, office coordination, or customer support
- Excellent communication skills in English (Arabic is an advantage)
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Full Job Posting
Company Overview
- RFZ Accounting is an FTA Approved Tax Agency providing accounting, bookkeeping, VAT, Corporate Tax, payroll, and financial advisory services to businesses across the UAE.
Key Responsibilities
- Welcome clients and visitors professionally and manage front desk operations.
- Answer phone calls, emails, and direct inquiries to the appropriate team members.
- Schedule meetings, appointments, and maintain office calendars.
- Prepare, organize, and maintain physical and digital documents.
- Assist in preparing client engagement letters, proposals, and administrative documentation.
- Coordinate with clients to collect required documents for accounting, VAT, and Corporate Tax services.
- Manage office supplies and ensure smooth day to day office operations.
- Support the team with document printing, scanning, filing, and courier arrangements.
- Maintain accurate client records and update internal databases.
- Assist with travel arrangements, meeting logistics, and office events when required.
- Coordinate with government authorities, banks, and service providers for administrative matters.
- Ensure confidentiality of client information and company records.
Requirements
- Bachelor's degree or diploma in Business Administration, Commerce, or a related field.
- 1–3 years of experience in administration, office coordination, or customer support.
- Excellent communication skills in English (Arabic is an advantage).
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Strong organisational and time management skills.
- Excellent attention to detail and problem solving abilities.
- Professional appearance and customer focused attitude.
- Ability to manage multiple tasks and work in a fast paced environment.
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