Office Assistant / Administrative Secretary

We are looking for an organized, proactive, and detail-oriented Office Assistant / Administrative Secretary to support our real estate team in Doha.

You will serve as the backbone of our daily operations, ensuring the office runs smoothly, managing property listings, handling incoming client inquiries, and assisting agents with essential real estate documentation.

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Greet walk-in clients, landlords, and visitors with a professional and welcoming demeanour.

Answer, filter, and forward incoming phone calls and emails to the appropriate real estate agents.

Handle initial client inquiries regarding listings and schedule property viewing appointments.

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Maintain and update internal databases, CRM systems, and active property listings on major portals (e.g., Property Finder, Qatar Living).

Assist agents in uploading fresh property descriptions, coordinates, and high-quality photographs.

Keep track of property inventory lists, noting which units are newly listed, leased, sold, or under maintenance.

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Prepare standard lease agreements, renewal contracts, and official letters.

Collect and organize required compliance documents from clients, such as Qatar ID (QID) copies, passports, and corporate Commercial Registrations (CR).

File and maintain digital and physical records of title deeds, landlord agreements, and commission invoices securely.

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Manage office supplies, track stationery inventory, and coordinate with vendors or office boys for pantry needs.

Handle incoming and outgoing couriers, mail, and corporate correspondence.

Coordinate schedules, arrange meeting rooms, and assist management with basic expense tracking or petty cash handling.

· Experience: 1–3 years of experience in an administrative, secretarial, or front-desk role.

Prior experience within a real estate or property management company in Qatar is highly preferred.

· Languages: Strong written and verbal communication skills in English are essential.

· Software Skills: Proficiency in Microsoft Office (Word, Excel, Outlook).

Quick to learn real estate CRM platforms.

· Organization: Excellent time management and multi-tasking abilities, with a high level of attention to detail.

Arabic Language: Professional fluency in Arabic is a major advantage for communicating with local landlords, property owners, and government entities.

Visa Status: Candidates already residing in Qatar with a transferable visa or under family sponsorship are highly preferred.

· Competitive fixed monthly salary.

· Visa sponsorship and medical insurance (per Qatar Labor Law).

· Paid annual leave and air ticket allowance.

· A professional, dynamic, and supportive team environment.