oracle
Office Assistant
Business Operations and Legal
Aberdeen, GBR
Full-time
Entry
Onsite
Discovered 2 days ago
Click & DropOBAEpturaMFD
Free
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Click & DropOBAEptura
Key Skills for This Role
Click & DropOBAEpturaMFD
Full Job Posting
1. Post and Fax
- Daily receipt, sorting, distribution, collection and despatch of Royal Mail, DX and other deliveries
- Preparing Royal Mail manifests using Click & Drop and OBA
- Scanning Co Sec mail and forwarding, liaising with Co Sec team regarding any queries
- Booking courier services, local, national and international
- Local hand delivery and collection of mail
- Distribution of incoming faxes
- Ascertaining originators of un-referenced mail by database search or issue of email notice
2. Reception And Meeting Rooms
- Provide reception cover as required, in agreement with line manager
- Review Eptura and liaise with the reception team to ensure correct set up of meeting rooms
- Prepare beverages and deliver lunches to rooms at booked times
- Liaise with Reception to ensure rooms are cleared promptly and rearranged to standard set up
- Ensure rooms are stocked with stationery
- Assist with the set-up of IT/AV for meetings
- Daily AV checks in meeting rooms
3. Reprographics
- High volume copying, printing, scanning, collating and laminating of documents
- Binding documents for internal and external issue and for presentations
- Ensuring all documents are quality checked and returned within agreed customer timescales
- Providing 'first line' fault finding capability on all MFDs
- Calling out engineers to MFDs as and when required and recording outcomes
- Replenishing paper stock and replacing toners at MFDs throughout the office
- Arranging printing and copying with external providers within customer specified timescales
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