naukri
OFFICE ADMINISTRATOR / RECEPTIONIST
EnviTec
Dubai, UAE
Mid-Senior
Onsite
Discovered 3 weeks ago
Microsoft ExcelVAT record maintenancePayment schedulingPurchase order processingVendor coordinationInvoice and expense management
Free
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Ready to ScanKey skills for this role
Microsoft ExcelVAT record maintenancePayment scheduling
Key Skills for This Role
Microsoft ExcelVAT record maintenancePayment schedulingPurchase order processingVendor coordinationInvoice and expense management
Full Job Posting
Financial and Administrative Records
- Maintain and update the VAT Excel file daily or weekly.
- Submit the fully updated VAT Excel file to the General Manager at the end of each quarter.
- Assist with preparing bank statements for the yearly audit.
- Maintain the monthly payment schedule and schedule payments according to invoice dates and vendor terms.
- Maintain the petty cash log and review it with the factory.
- Prepare monthly statements of account for clients with outstanding payments.
Procurement and Logistics Support
- Review and update the factory weekly report.
- Send quote requests to vendors for ongoing orders.
- Release purchase orders to local vendors.
- Follow up on material deliveries to help ensure they arrive by the required dates without delays.
- Log material costing reports on a bi-weekly or monthly basis.
- Help prepare invoices, delivery notes, and packing lists when required by the logistics department.
Expenses and Documentation
- Remind team members to prepare and submit monthly expense reports before the monthly deadline.
- Review expense reports and submit them for General Manager approval.
- Send approved expense summaries to the Owner.
- File original invoices and related factory purchase orders and add them to the monthly payment schedule.
- Release checks to clients and vendors and collect and file receipts.
Reception and Office Support
- Answer and handle all incoming calls to the office.
- Check and order pantry supplies.
- Receive invoices, packages, and related deliveries.
- Print and bind submittals for the sales team.
Role Capabilities
- The role involves maintaining VAT Excel records and coordinating administrative, financial, purchasing, vendor, delivery, and reception activities.
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