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Office Administrator
AccruePartners
Charlotte, KSA
Full Time
Mid
Onsite
4 weeks ago
Office AdministrationVendor ManagementEvent PlanningHR SupportMicrosoft OfficeCommunication
Free
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Office AdministrationVendor ManagementEvent Planning
About the Role
AccruePartners is seeking an Office Administrator for a growing architecture firm in Charlotte, NC. The role serves as the operational backbone, managing office logistics, vendor coordination, event planning, and HR support.
Key Skills for This Role
Office AdministrationVendor ManagementEvent PlanningHR SupportMicrosoft OfficeCommunication
Responsibilities
- Serve as the operational backbone of the office, ensuring day to day business functions run seamlessly
- Act as the first impression of the firm, directly influencing client and visitor experience
- Provide critical support across HR functions, including onboarding, benefits administration, and employee engagement efforts
- Own logistics for internal and external events, including client meetings, team functions, and annual retreats
- Ensure leadership and staff can remain focused on core business priorities by proactively managing calendars, communications, and office needs
- Play a key role in maintaining organization, compliance, and documentation across the business
Requirements
- 7+ years of experience in an Office Administrator, Office Manager, or Administrative Operations role within a professional services environment (architecture, engineering, consulting, etc.)
- Proven ability to manage multiple priorities simultaneously while maintaining strong attention to detail and follow through
- Experience supporting HR processes (onboarding, benefits, policies) and coordinating across internal systems is highly valued
- Strong interpersonal skills with a professional, polished presence, comfortable interacting with executives, clients, and vendors
- Demonstrated ownership of office operations, vendor coordination, and event planning
- Proficiency in Microsoft Office and familiarity with tools such as HRIS/payroll systems or accounting platforms
- Known for being proactive, adaptable, and solutions oriented in fast paced, team driven environments
Full Job Posting
The Team You Will Be Joining
- A growing architecture firm with a strong presence in the Southeast and a diverse portfolio across mixed use, multifamily, hospitality, and commercial projects.
- A collaborative, design driven environment that values creativity, precision, and strong client relationships.
- A tight knit office of professionals where culture is described as casual, team oriented, and ego free.
- A business experiencing continued growth, creating opportunity for individuals who thrive in dynamic, evolving environments.
- A leadership team that relies heavily on this role as a central hub for office operations, coordination, and communication.
What They Offer You
- High visibility role as the face of the office, interacting daily with leadership, employees, clients, and external partners.
- Broad exposure across operations, HR, event coordination, and light accounting.
- Opportunity to take ownership of key initiatives including office logistics, vendor management, and company wide events.
- A stable, team oriented environment with consistent hours and a strong in office culture.
- The ability to partner cross functionally with leadership, HR, and marketing on strategic and operational priorities.
- A role with both structure and autonomy.
Why This Role Is Important
- Serves as the operational backbone of the office, ensuring day to day business functions run seamlessly.
- Acts as the first impression of the firm, directly influencing client and visitor experience.
- Provides critical support across HR functions, including onboarding, benefits administration, and employee engagement efforts.
- Owns logistics for internal and external events, including client meetings, team functions, and annual retreats.
- Ensures leadership and staff can remain focused on core business priorities by proactively managing calendars, communications, and office needs.
- Plays a key role in maintaining organization, compliance, and documentation across the business.
Background That Fits
- 7+ years of experience in an Office Administrator, Office Manager, or Administrative Operations role within a professional services environment.
- Proven ability to manage multiple priorities simultaneously while maintaining strong attention to detail and follow through.
- Experience supporting HR processes (onboarding, benefits, policies) and coordinating across internal systems is highly valued.
- Strong interpersonal skills with a professional, polished presence, comfortable interacting with executives, clients, and vendors.
- Demonstrated ownership of office operations, vendor coordination, and event planning.
- Proficiency in Microsoft Office and familiarity with tools such as HRIS/payroll systems or accounting platforms.
- Known for being proactive, adaptable, and solutions oriented in fast paced, team driven environments.
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