Office Administrator

Job Summary

Responsibilities

• Maintain financial records in QuickBooks Desktop and Online.
• Schedule service calls, installations, and deliveries.
• Maintain calendars, job sheets, work orders, and filing systems.
• Communicate with customers and suppliers about appointments and delivery timelines.
• Assist with purchase orders and job costing.
• Manage email correspondence and customer inquiries.
• Record bills, deposits, payments, and journal entries.
• Reconcile bank and credit card statements.
• Track accounts receivable and accounts payable.
• Generate invoices and follow up on overdue payments.
• Prepare sales, expense, and profit summary reports for management.

Qualifications

• Bookkeeping or office administration experience is preferred, with 2 or more years preferred.
• Hands-on experience with QuickBooks Desktop and QuickBooks Online.
• Strong organizational and multitasking abilities.
• Good written and verbal communication skills.
• Comfort using Microsoft Office or Google Workspace.
• Construction, HVAC, or distribution experience is an asset but not required.