indeed
Office Administrator
TRELLEBORG
, UAE
Full Time
Mid
Onsite
2 days ago
Office AdministrationTravel ManagementVisa and Immigration AdministrationVendor ManagementFacilities ManagementInsurance Coordination
Free
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Office AdministrationTravel ManagementVisa and Immigration Administration
About the Role
Trelleborg is seeking an Office Administrator to ensure efficient operation of the Dubai office, providing administrative and coordination support to the IMEA organization. Responsibilities include office operations, travel management, visa and immigration administration, insurance coordination, and facilities support.
Key Skills for This Role
Office AdministrationTravel ManagementVisa and Immigration AdministrationVendor ManagementFacilities ManagementInsurance Coordination
Responsibilities
- Manage daily office operations and general administration activities
- Coordinate domestic and international travel arrangements for employees and visitors
- Manage UAE employment visa applications, renewals, cancellations and related documentation
- Manage employee medical insurance coordination, enrolments, removals and renewals
- Coordinate office facilities, workplace services, access cards, parking and visitor management
- Process, monitor, and follow up on office related expenses, purchase requests, and supplier administration
Requirements
- Experience in office administration or related field
- Knowledge of UAE visa and immigration procedures
- Proficiency in Microsoft Office
- Strong organizational and communication skills
Full Job Posting
About the Role
- As the Office Administrator you will be responsible for ensuring the efficient, professional and compliant operation of the Dubai office while providing high quality administrative and coordination support to the IMEA organization.
Key Responsibilities
- Manage daily office operations and general administration activities.
- Maintain office equipment, supplies, records and vendor relationships.
- Coordinate office maintenance, repairs, upgrades, courier services and logistics.
- Manage office service providers, contracts and local administrative requirements.
- Support IT related office administration and local coordination requirements.
- Ensure a safe, professional, well organised and visitor ready working environment.
- Act as the first point of contact for general employee office support and office communication.
- Coordinate domestic and international travel arrangements for employees, managers, visitors and business partners.
- Book flights, accommodation, transportation and supporting travel services in line with company requirements.
- Prepare travel itineraries and travel related documentation.
- Manage corporate travel and hotel agreements, where applicable.
- Support visiting employees, customers and partners with local travel and accommodation coordination.
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