indeed
Office Administrator
Novus Technical Services
Doha, QAT
Full Time
Mid
Onsite
2 weeks ago
Office AdministrationMicrosoft OfficeTravel CoordinationVisa ProcessingProcurementOrganizational Skills
Free
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Office AdministrationMicrosoft OfficeTravel Coordination
About the Role
Novus Technical Services seeks an Office Administrator to manage daily office operations, coordinate travel and visas, and support project teams. Requires 3-5 years of administrative experience, preferably in construction or oil & gas.
Key Skills for This Role
Office AdministrationMicrosoft OfficeTravel CoordinationVisa ProcessingProcurementOrganizational Skills
Responsibilities
- Manage daily office operations and administration
- Coordinate office supplies, equipment, and maintenance
- Maintain company records, permits, and licenses
- Support onboarding of employees and visitors
- Coordinate travel bookings, accommodation, transportation, and visas
- Manage correspondence, incoming calls, and office communications
- Liaise with government departments and service providers
- Assist with procurement of office related materials and services
- Support project teams with administrative requirements
- Maintain filing systems, both electronic and hardcopy
- Coordinate meetings, prepare minutes, and track action items
- Support HSE and quality documentation requirements
Requirements
- Bachelor's Degree or Diploma in Business Administration
- 3 5 years of administrative experience
- Experience in construction, EPC, oil & gas, or commissioning projects preferred
- Strong Microsoft Office skills
- Knowledge of Qatar labor and visa processes is an advantage
Full Job Posting
Job Summary
- The Office Administrator is responsible for the day to day administration and coordination of the Qatar office, ensuring smooth office operations, document control support, vendor coordination, travel arrangements, and compliance with local regulations.
Key Responsibilities
- Manage daily office operations and administration
- Coordinate office supplies, equipment, and maintenance
- Maintain company records, permits, and licenses
- Support onboarding of employees and visitors
- Coordinate travel bookings, accommodation, transportation, and visas
- Manage correspondence, incoming calls, and office communications
- Liaise with government departments and service providers
- Assist with procurement of office related materials and services
- Support project teams with administrative requirements
- Maintain filing systems, both electronic and hardcopy
- Coordinate meetings, prepare minutes, and track action items
- Support HSE and quality documentation requirements
Qualifications
- Bachelor's Degree or Diploma in Business Administration
- 3 5 years of administrative experience
- Experience in construction, EPC, oil & gas, or commissioning projects preferred
- Strong Microsoft Office skills
- Knowledge of Qatar labor and visa processes is an advantage
Skills
- Excellent organizational skills
- Communication and interpersonal skills
- Time management
- Attention to detail
- Multitasking ability
Pay
- From QAR2,097.58 per month
Work Location
- In person
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