Office Administrator

Maintain accurate records of all company fleet vehicles, including registration, insurance, and licensing documentation for Alberta and British Columbia.

Create and track fleet purchase orders.

Schedule and track routine vehicle maintenance, inspections, and repairs to ensure compliance with safety regulations.

Monitor fuel usage and fuel card transactions across the fleet.

Coordinate vehicle assignments and availability for field crews and projects.

Track and renew vehicle permits, certifications, and safety inspections (e.g., commercial vehicle inspections, DOT compliance).

Upload required documents to M-Files (training will be provided).

Offers administrative support as required by Fleet Department.

Secondary Support:

Maintain and update safety records, certifications, and training documentation for all employees.

Track expiry dates for safety tickets and certifications (e.g., First Aid, WHMIS, Fall Protection, Confined Space, Ground Disturbance) and schedule renewals.