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Office Administrative Assistant
Westfield Egg Farm
New Holland, QAT
Full Time
Entry
Onsite
4 weeks ago
Microsoft OfficeQuickBooksNAVAccounts ReceivableAccounts PayableScheduling
Free
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Microsoft OfficeQuickBooksNAV
About the Role
Westfield Egg Farm seeks an Office Administrative Assistant to provide administrative support, including accounts receivable/payable, scheduling, and receptionist duties. Requires high school diploma, proficiency in Microsoft Office, and ability to learn NAV and QuickBooks.
Key Skills for This Role
Microsoft OfficeQuickBooksNAVAccounts ReceivableAccounts PayableScheduling
Responsibilities
- Creating slides, announcements, and sign up sheets
- Answering phone calls – includes answering basic questions, and transferring calls
- Assisting customers at the front desk with egg sales and supply sales as needed
- Compiling financial and other business reports for management as needed
- Assisting with office duties as needed
- Assisting in executive assistant tasks
- All other tasks as assigned
Requirements
- High school diploma, or GED/equivalent experience
- Proficiency in computer tasks, including typing, emailing, and internet use
- Proficiency in Microsoft Word and Excel
- Ability to learn NAV and QuickBooks
- Ability to read, analyze, and interpret technical procedures, financial reports, or governmental regulations
- Ability to write reports, business correspondence, and standard operating procedures
- Ability to effectively present information and respond to questions from groups of managers, customers, and the public
- Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume
- Ability to apply concepts of basic algebra and geometry
Full Job Posting
Description
- Reports to: Office Manager
- Supervises: None
- Status: Non Exempt/Hourly
- Work Schedule: Typical Hours are 8 5, Monday to Friday
- Purpose Of Position: The Office Administrative Assistant is responsible for providing organization and administrative support for the office team and manager.
Essential Skills
- Identifies problems, analyzes solutions, and implements the best course of action.
- Clearly and effectively conveys information, both verbally and in writing.
- Manages multiple tasks or projects simultaneously.
- Understands and meets the needs of customers, providing support and service.
- Organizes tasks, projects, and resources effectively.
Essential Characteristics
- Maintains high standards of conduct and performance.
- Adjusts well to new situations and changes.
- Understands personal strengths and weaknesses.
- Works proactively without supervision.
- Pays close attention to detail.
Duties May Include
- Creating slides, announcements, and sign up sheets.
- Answering phone calls – includes answering basic questions, and transferring calls.
- Assisting customers at the front desk with egg sales and supply sales as needed.
- Compiling financial and other business reports for management as needed.
- Assisting with office duties as needed.
- Assisting in executive assistant tasks.
- All other tasks as assigned.
Requirements
- High school diploma, or GED/equivalent experience.
- Proficiency in computer tasks, including typing, emailing, and internet use
- Proficiency in Microsoft Word and Excel
- Ability to learn NAV and QuickBooks.
- Ability to read, analyze, and interpret technical procedures, financial reports, or governmental regulations.
- Ability to write reports, business correspondence, and standard operating procedures.
- Ability to effectively present information and respond to questions from groups of managers, customers, and the public.
- Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume.
- Ability to apply concepts of basic algebra and geometry.
- Complete support of and willing adherence to Westfield Egg Farm’s mission, vision, and core values.
Personal Attributes
- The Office Administrative Assistant will be privileged to information that should not be shared. The incumbent must maintain strict confidentiality in performing the duties of this position.
- Honesty, Trustworthiness, Respect, Cultural awareness and sensitivity across a variety of cultures, Flexibility, Sound work ethics
Physical Requirements / Environmental Conditions
- The Office Administrative Assistant will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain.
- The incumbent may also have to do some light lifting of supplies and materials from time to time.
- Westfield Egg Farm may be a busy facility. The incumbent may have to manage several projects at one time and may be interrupted frequently.
- The Office Administrative Assistant may find the environment to be busy and/or noisy and will need excellent organizational and time/stress management skills to complete the required tasks.
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