Marketing Administrator

Job Purpose

Budget Management and Financial Administration

• Manage and maintain the Marketing department budget and track expenditures and commitments.
• Raise and process purchase requisitions and purchase orders according to company policies.
• Submit payment requests and follow up to ensure suppliers are paid on time.
• Maintain records of invoices, payments, contracts, quotations, and financial documentation.
• Update the monthly marketing budget tracker and provide regular budget reports.
• Track budgets for events, sponsorships, media, and advertising campaigns.
• Support budget management, forecasting, and expense management.

Document Control and Compliance

• Maintain an organized, centralized filing system for Marketing and Communications documentation.
• Ensure approvals, contracts, invoices, purchase orders, and supporting documents are properly filed.
• Maintain accurate records for auditing and compliance.
• Monitor contract expiry dates and support contract renewal processes.

Inventory and Procurement

• Manage marketing inventory and track collateral and promotional materials.
• Source suppliers and vendors and maintain an up-to-date supplier database.
• Support vendor sourcing, negotiations, and procurement activities.
• Ensure procurement documentation is completed and maintained.

Event and Operational Administration

• Manage administration for marketing events, exhibitions, sponsorships, roadshows, launches, charity events, and lifestyle activations.
• Support event registration, RSVP management, and attendance reporting.
• Support smooth operations at mall stands, exhibitions, and promotional events.
• Ensure marketing collateral, branded materials, giveaways, and promotional assets are available.

Sales and Stakeholder Support

• Ensure Sales teams have the required marketing materials and collateral.
• Provide administrative and operational support across Marketing and Communications activities.

Qualifications and Experience

• Bachelor's degree in Business Administration, Finance, Accounting, Marketing, or a related field.
• At least 10 years of experience in a finance, budget management, procurement, or administrative background.
• Experience managing purchase requisitions, purchase orders, invoices, budgets, and document control.
• Experience in event administration and operational coordination.
• Real estate industry experience is advantageous.
• Advanced proficiency in Microsoft Excel and financial tracking tools.