Manager - Personal Assistant
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Key skills for this role
About the Role
Coordinate accounting and procurement support, manage administrative tasks, and provide personal assistance while ensuring compliance and maintaining confidentiality.
Key Skills for This Role
Full Job Posting
• Accounting & Procurement Support
- Coordinate with the Accounts and Procurement teams to ensure timely processing of Accounts Payable (A/P) documents and related financial transactions.
- Follow up with customers to ensure invoices are paid within agreed payment terms , proactively managing collections and communicating payment updates with vendors.
- Maintain accurate records of purchase orders (POs) , tracking their status and collaborating with procurement and finance to ensure seamless operations.
- Prepare detailed expense reports , process reimbursements, and manage petty cash transactions with accuracy.
- Handle license renewals and ensure all government-related registrations , including DM (Dubai Municipality) , are completed on time.
• Administrative & HR Coordination
- Act as a liaison between HR, Finance, and Administration teams to facilitate the smooth onboarding of relocated employees in the UAE .
- Ensure efficient daily operations by coordinating with various departments and addressing administrative needs.
- Handle confidential information with discretion, maintaining compliance with company privacy policies.
• Personal Assistance & Executive Support
- Manage the VP of Accounting and Directors' schedules, coordinating meetings and handling key documentation.
- Prioritize tasks and documents for executive review, ensuring efficiency in workflow.
- Organize, structure, and maintain sensitive documents , tracking workflows to identify and address bottlenecks.
- Oversee visa-related processes via government online services, ensuring compliance with UAE regulations.
- Draft, edit, and proofread documents, reports, and presentations as required.
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