Manager, Creative Operations

Review project briefs with channel leads; identify and discuss gaps

Manage consistent communication flow between all parties on project timelines

Communicate delays and timeline shifts across departments

Escalate changes as appropriate

Work with digital team on product delays, work with product team on ordering product for shoots, troubleshoot late/misplaced samples

Determine project task assignments based on creative team bandwidth

Quickly fill creative resource gaps by bringing in additional resources

Re-work project flow and work with department heads to re-prioritize projects

Build workback schedules and set timelines

Develop and maintain project schedules with coordination of all project activities

Attend all kickoff and subsequent meetings until project completion

Run weekly Creative Check-In meetings detailing each designer's projects, due dates, feedback, and priority levels

V endor & Contractor Management

Create POs and manage new vendor setup & Legal onboarding

Coordinate yearly scope and contracts for network of photographers and videographers

Maintain Monday.com and optimize for team functionality

Manage seasonal sales catalog execution and global sales meeting coordination

Oversee Production Coordinator & assist in production process when needed

Assist in onboarding new talent to processes

5+ years of experience in project management, creative operations, or production management in a creative, agency, or in-house studio environment.

Exceptional organizational and time management skills with the ability to manage multiple complex projects simultaneously.

Strong cross-functional communication and collaboration skills with the ability to influence without direct authority.

Proficiency in project management tools (Monday.com preferred) and Microsoft Office.

Working knowledge of photo, video, motion graphics, and production processes.

Ability to prioritize effectively and adapt to changing timelines and business needs.

Bachelor's degree or equivalent professional experience.

Experience managing photo and video shoots, including location permitting and talent coordination.

Familiarity with surf culture, lifestyle brands, or ecommerce environments.

Experience managing in-house production studios and production workflows.

Equal Opportunity Employment Statement: REEF Lifestyle LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law. Pay Transparency: REEF Lifestyle LLC complies with all applicable state and local laws regarding pay transparency. For positions located in California, the hourly range or salary for this role is $100- $120k. Please note that final compensation will be determined based on factors such as the candidate's qualifications and experience. Additional benefits and compensation details will be shared during the offer process. Reasonable Accommodations: REEF Lifestyle LLC is committed to providing reasonable accommodation to qualified individuals with disabilities. If you need assistance or accommodation during the application process, please contact us directly. At-Will Employment: Employment at REEF Lifestyle LLC is on an at-will basis. This means that either the employee or REEF Lifestyle LLC may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.