Management Executive Assistant (Saudi Nationals)
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Key skills for this role
About the Role
Sraco is hiring a Management Executive Assistant in Khobar to support a Chief Officer with calendar management, travel, correspondence, and confidential information. The role requires 5 years of experience, strong English, and a Master's degree in Business Administration preferred.
Key Skills for This Role
Responsibilities
- Manage the Chief Officer's calendar, scheduling appointments, meetings, and events
- Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries
- Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence
- Draft and prepare written communications, such as emails, memos, and letters, on behalf of the Chief Officer
- Arrange and coordinate meetings, conferences, and events for the Chief Officer
- Prepare meeting materials, agendas, and take minutes as required
- Maintain organized and up to date filing systems for executive level documents and records
- Conduct research and gather information to support the Chief Officer's decision making processes
- Track and process the Chief Officer's expenses, ensuring compliance with company policies and regulations
- Provide administrative and operational support for special projects or initiatives assigned by the Chief Officer
- Handle confidential and sensitive information with utmost discretion and professionalism
Requirements
- Master's degree in Business Administration or equivalent from a recognized and accredited university is preferred
- 5 years' experience in similar or related field
- Demonstrated proficiency in oral and written English
- Saudi National
- Located in Dammam/Khobar
Full Job Posting
Objective
- The Management Executive Assistant provides comprehensive administrative and operational support to a Chief Officer (function leader), ensuring efficient workflow and effective communication.
- This role involves managing the Chief Officer's calendar, travel arrangements, correspondence, meetings/events, and confidential information, while also providing project support and acting as the primary point of contact for the Chief Officer.
General Responsibilities
- Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
- Prioritize and coordinate conflicting schedules and commitments.
- Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.
- Ensure travel arrangements are efficient and cost effective.
- Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
- Draft and prepare written communications, such as emails, memos, and letters, on behalf of the Chief Officer.
- Arrange and coordinate meetings, conferences, and events for the Chief Officer.
- Prepare meeting materials, agendas, and take minutes as required.
- Maintain organized and up to date filing systems for executive level documents and records.
- Conduct research and gather information to support the Chief Officer's decision making processes.
- Track and process the Chief Officer's expenses, ensuring compliance with company policies and regulations.
- Prepare expense reports and maintain accurate records.
Qualification
- Master's degree in Business Administration or equivalent from a recognized and accredited university is preferred
- Demonstrated proficiency in oral and written English
- 5 years' experience in similar or related field.
- Saudi Candidates
- Strong English
- Located in Dammam/Khobar
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