Maintenance Planning Coordinator

Primary Essential Functions and Responsibilities

• Responsible for initial screening of incoming work orders, identification of scope, and analysis of required level of planning.
• Conducts production floor walks to identify and document job requirements.
• Identifies specific safety hazards that will be encountered in the performance of the proposed work.
• Assists with safety procedures and training, ensuring that all aspects of the safety policies are incorporated into job plans.
• Estimates required hours on work order tasks, total work order duration, and skills required to perform the task.
• Plans jobs and schedules maintenance activities such as preventative maintenance, inspections, scheduled downtime, repairs and project management with appropriate level of detail for the technicians and accounting for downtime, interruptions and back-up planning.
• Develops and maintains daily, weekly and weekend work schedules for all maintenance, assigning and delegating tasks to technicians based on the individual skill sets, capabilities and expertise required.
• Responsible for managing all work orders, schedules and records in the BAP Computerized Maintenance Management System (CMMS) as required.
• Leads and mentors the work of their assigned team of technicians in efficient and safe repair and maintenance on all assigned equipment and machinery, training and sharing knowledge as applicable, ensuring downtime is minimized.
• Prioritizes and delegates tasks to their assigned team, following up and providing guidance where needed.
• Determines and includes QA/QC requirements on jobs.
• Procures parts, equipment, specialized tools and other resources required to perform work orders.
• Gathers necessary engineering or technical documents, specifications, and drawings.
• Writes clear and concise work procedures.
• Determines and arranges for parts required to perform the work.
• Plans parts for all projects to increase “wrench time” and maximize efficiency.
• Compcles information into a job package that is ready for the technicians – clearly communicates with the technicians regarding critical steps in the process.
• Prints and delivers work orders to the technicians in conjunction with the weekly work schedule.
• Upon completion of jobs, communicates with production and maintenance management and technicians regarding ideas and procedures to improve efficiency.
• Coordinates priority setting with maintenance management, placing specific emphasis on operations efficiency and customer service.
• Communicates regularly with maintenance management regarding obstacles to efficient maintenance service, including downtime and outage schedules, issues with inventory, or the need for outside contractor service, among other concerns.
• Able to accurately maintain and measure the maintenance backlog in its various forms (including CMMS, among others).
• Responsible for equipment and repair parts data entry and management.
• Ensures all work orders and maintenance log items are closed when work is finished.
• Participates in outage planning activities such as scope identification and control, scheduling, coordination, risk assessment, execution and continuous improvement.
• Communicates with, schedules and manages contractor resources, along with the performance expectations. Ensures that all the details of the work order are clearly communicated and understood.
• Manages and maintains positive relationships with internal teammates, vendors and contractors to ensure smooth and timely service, repairs, receipt of parts, equipment and other orders.
• Communicates and works with Central Supply to obtain competitive prices and shipments quotes for all products, maintaining parts and inventory needs for all facilities while looking for cost savings opportunities.
• Consistently supports Good Manufacturing Practices (GMPs) compliance, protecting the assets of the organization, and adhering to applicable federal, state and local laws, regulations, policies and procedures.
• Ensures that safety practices are properly followed, including adherence to proper PPE requirements, OSHA regulations, company equipment and personal safety policies, role modeling behavior and maintaining clean and organized workspaces.
• Proactively seeks to correct unsafe conditions and reports any conditions that are not immediately resolved.
• Demonstrates a commitment to safe work practices and adheres to personal protective equipment (PPE) guidelines.
• All other duties as assigned.

Required Knowledge, Skills and Abilities

• Bachelor’s degree preferred, but not required.
• A minimum of 5 years’ experience in a similar role is preferred.
• 2 - 5 years industrial maintenance experience required.
• 1 – 3 years in a Lead or supervisory role strongly preferred.
• Experience in the Food Manufacturing industry strongly preferred.
• Regular and reliable attendance required.
• Demonstrates critical thinking and problem-solving skills, especially related to automation issues.
• Ability to collect and analyze data.
• Ability to read, interpret and explain vendor manuals, drawings, blueprints and schematics.
• Detail oriented with strong organizational skills.
• Strong computer skills, with proficiency in Microsoft Office applications.
• 1 – 3 years’ experience in a CMMS system required.
• Able to be contacted in case of, and respond to, an emergency.
• Understands and supports Good Manufacturing Practices and Lean principles, including but not limited to 5S to maintain a clean, sanitary and safe work area, always maintaining audit ready status.
• Communicates effectively with production teammates, maintenance teammates and management, verbally and in writing.
• Supports plant production needs and priorities to achieve plant goals.
• Ability to work in a fast-paced environment where priorities change quickly.
• Willing to work as part of a team.
• Takes the initiative and pro-actively seeks to resolve issues independently when discovered.
• Engages fully in resolving issues with equipment and improving line efficiencies.
• Facilitates, attends and participates in team meetings and programs.
• Ability to work a flexible schedule.
• Willing to work occasional overtime, including weekends, as required.

Working Environment

Physical Demands