Maintenance Administrator

• Create, maintain, update, and close B2W work orders for preventative maintenance services, repair requests, and vendor repairs, ensuring all labour, parts, costs, and supporting documentation are accurately recorded.
• Collect preventative maintenance sheets, inspection forms, photographs, and supporting documentation from maintenance personnel and attach all records to the appropriate work order and equipment file.
• Open and maintain work orders for vendor repairs, save supporting documentation, and record vendor costs against the correct equipment unit and work order.
• Assist with camp accommodation administration as required.
• Retrieve and provide equipment history, maintenance records, and unit information upon request from maintenance leadership.
• Identify missing, incomplete, or inaccurate documentation and escalate issues to the PM Foreman or designated Maintenance Coordinator for correction.
• Ensure maintenance records remain current and accurately reflect completed work.
• Provide a shift handover detailing outstanding items and work in progress to the incoming administrator or Lead Coordinator when applicable.
• Maintain filing systems, shared electronic records, and administrative documentation related to maintenance operations.

• Review open work orders and follow up on outstanding documentation, approvals, labour hours, invoices, and supporting records.
• Monitor preventative maintenance schedules and assist in tracking upcoming services.
• Provide status updates on incomplete work orders, overdue maintenance tasks, and outstanding documentation requirements.
• Audit equipment records and maintenance files to ensure information is complete and accurately maintained.
• Assist with the preparation of weekly maintenance reports, summaries, and operational documentation.
• Maintain shared maintenance trackers, logs, and spreadsheets used by the maintenance team.
• Archive completed maintenance records in accordance with company document retention practices.

• Perform routine administrative activities supporting the Maintenance Coordinators.
• Serve as the first point of intake for maintenance-related documentation and work order requests.
• Route requests to the appropriate Maintenance Coordinator, PM Foreman, or General Foreman in accordance with established workflows.
• Maintain shared maintenance trackers, equipment logs, and reporting tools to support operational planning.
• Assemble supporting documentation for warranty claims, component replacements, vendor discussions, and maintenance reporting requirements.
• Assist with data collection and record retrieval for maintenance performance reporting and analysis.

• High school diploma or equivalent required.
• Post-secondary education in Business Administration, Office Administration, Maintenance Administration, or a related discipline is considered an asset.
• Previous administrative experience in construction, mining, heavy equipment, fleet maintenance, or an industrial environment is preferred.
• Experience working with B2W, maintenance management software, ERP systems, or similar business systems is considered an asset.
• Strong proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.
• Demonstrated ability to maintain accurate records and manage large volumes of information with a high level of attention to detail.
• Ability to prioritize competing demands and work effectively in a fast-paced operational environment.
• Strong verbal and written communication skills.
• Ability to work independently while supporting a geographically dispersed maintenance team.
• Ability to meet site access requirements and work the assigned rotation schedule.
• Valid driver's licence may be required based on operational needs.

• Strong attention to detail and commitment to record accuracy.
• Excellent organizational and time-management skills.
• Proficiency with B2W, Microsoft Office, and related business systems.
• Strong data entry and document control capabilities.
• Ability to identify discrepancies, investigate missing information, and follow up appropriately.
• Effective communication and interpersonal skills.
• Ability to manage multiple priorities while meeting deadlines.
• Sound judgment in handling confidential, operational, and commercially sensitive information.
• Ability to leverage approved AI tools to improve efficiency while validating outputs against source records before use.

Over the past 40+ years, Morgan has completed over 5400 heavy civil projects.

With a growing workforce of more than 1000 skilled professionals, our team is made up of experts in their fields, we move the earth - and we love it!

Our company is committed to the excellence of our work, workplace safety and building trust with our clients.

We believe in our people and that they are the backbone of our success.

Join us as a Morganite and be a part of our commitment to our values and pillars of excellence!

AI technology is used to assist with screening / assessing applications.

#mcel-mtce