Mailroom Associate

• Stand and work on your feet for extended periods (often several hours at a time)
• Repeatedly lift, move, and load heavy materials (paper cases, envelopes, mail trays, printer supplies)
• Load and unload high-capacity printers, folder/inserters, and related equipment multiple times per shift
• Push, pull, and transport mail bins, trays, and carts throughout the facility
• Perform repetitive manual tasks with consistency and attention to detail in a production environment

• Maintain and monitor inventory of all mail assets, including paper, envelopes, toner, and other necessary supplies.
• Order and restock supplies to ensure no interruption in mail processing operations.
• Conduct regular inventory audits and report discrepancies.

• Prepare and generate resort postal statements accurately and timely.
• Ensure compliance with all postal regulations and guidelines.

c) Mail Pickup and Drop-off:

• Collect mail from the call service Mon-Fri.
• Drop off outgoing mail at the Bulk Mail Entry Unit (BMEU) as per schedule.

d) Mail Merging and Printing:

• Perform mail merging of Excel sheets with addresses, class member information, and when applicable the proper USPS IMB Standard presort information.
• Ensure accuracy in merging data with notices and checks.
• Validate and verify address information to minimize undeliverable mail.
• Print notices and checks.

e) Handling Returned and Undeliverable Mail:

• Manage the intake of returned or undeliverable mail.
• Update records and databases with corrected address information.
• Initiate reprints and reissues of notices and checks as necessary.

f) Maintenance of Mailroom Equipment:

• Ensure regular maintenance and proper functioning of printers, folders, and inserters.
• Troubleshoot and resolve any equipment issues promptly.
• Coordinate with service providers for repairs and maintenance as needed.

g) Reprinting Notices and Checks:

• Handle the process of reprinting notices and checks for reissue requests.
• Ensure accuracy and completeness in the reissued documents.

h) Mailroom Organization and Cleanliness:

• Keep the mailroom organized, clean, and free of clutter.
• Implement and maintain a systematic arrangement for efficient mail processing.

i) Compliance and Documentation:

• Ensure all mail processes comply with state and federal regulations.
• Maintain accurate records and documentation for all mail-related activities.

j) Continuous Improvement:

• Identify opportunities for improving mail processes and efficiencies.
• Implement best practices and innovative solutions to streamline mail operations.

Experience - Previous experience in a mailroom is preferred. - Familiarity with shipping and receiving processes is a plus. - Experience operating forklifts or similar equipment is beneficial. - Strong organizational skills with the ability to manage multiple tasks effectively. - Physical capability to perform heavy lifting and stand for extended periods.

• Standing and Walking: Ability to stand and walk for extended periods, often up to 8 hours a day, while managing mailroom tasks and equipment.
• Lifting and Carrying: Capability to lift, carry, and move packages, boxes, and mail trays weighing up to 50 pounds regularly throughout the workday.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to troubleshoot and maintain mailroom equipment.
• Strong verbal and written communication skills

• MS Excel (basic formulas and calculations)

This role demands strong abilities in multitasking and setting priorities, as you will manage various tasks at once.

If you are a PROACTIVE individual with a keen eye for detail and a commitment to excellence, we encourage you to apply for this exciting opportunity as a Mailroom Clerk.

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply