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Logistics Specialist
Virgin Megastore MENA
Dubai, UAE
Full Time
Mid
Onsite
2 weeks ago
Shipment CoordinationDocumentation ReviewRegulatory ComplianceStakeholder ManagementReportingExcel
Free
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Shipment CoordinationDocumentation ReviewRegulatory Compliance
About the Role
Virgin Megastore MENA is looking for a Logistics Specialist to coordinate, monitor, and optimize shipment and logistics activities. The role involves end-to-end shipment coordination, documentation review, stakeholder communication, and reporting.
Key Skills for This Role
Shipment CoordinationDocumentation ReviewRegulatory ComplianceStakeholder ManagementReportingExcel
Responsibilities
- Coordinate and oversee end to end shipment activities, including shipment scheduling, documentation, clearance, insurance, and final delivery.
- Review, validate, and reconcile shipping and delivery documentation from suppliers, forwarders, clearing agents, and insurance companies.
- Act as a key point of contact with internal stakeholders and external partners to address shipment issues and operational risks.
- Track, analyze, and follow up on item requests and shipment statuses.
- Prepare periodic logistics reports and operational updates.
- Identify recurring logistics issues and propose corrective actions.
- Maintain and enhance the database of forwarders and suppliers.
- Ensure logistics activities comply with organizational policies and regulations.
- Support audits and internal reviews by providing logistics data and documentation.
Requirements
- Three to five years of experience in Logistics, preferably in Global Forwarding, Retail and FMCG environments.
- Bachelor's degree in Business, or a related field.
- Proficiency in English.
- Intermediate Excel Skills and knowledge in ERP systems is preferred, specifically in Microsoft D365 is an advantage.
Full Job Posting
Overview
- The Logistics Specialist is responsible for independently coordinating, monitoring, and optimizing shipment and logistics activities to ensure the timely, cost effective, and compliant availability of items and services in line with business requirements and operational timelines.
Responsibilities
- Coordinate and oversee end to end shipment activities, including shipment scheduling, documentation, clearance, insurance, and final delivery, ensuring adherence to agreed timelines and service levels.
- Review, validate, and reconcile shipping and delivery documentation received from suppliers, forwarders, clearing agents, and insurance companies, resolving discrepancies and ensuring full regulatory compliance.
- Act as a key point of contact with internal stakeholders (local logistics teams, Commercial, Finance) and external partners (forwarders, clearing agents, insurers, suppliers) to proactively address shipment issues and operational risks.
- Track, analyze, and follow up on item requests and shipment statuses, ensuring alignment with business priorities, inventory needs, and distribution plans.
- Prepare periodic logistics reports and operational updates, highlighting shipment status, risks, and improvement opportunities for management review.
- Identify recurring logistics issues, delays, or inefficiencies, and propose corrective actions to improve shipment accuracy, lead times, and cost effectiveness.
- Maintain and continuously enhance the database of local, regional, and international forwarders and suppliers, assessing service performance and data accuracy.
- Ensure logistics activities comply with organizational policies, procedures, codes of conduct, and applicable local and international regulations.
- Support audits and internal reviews by providing accurate logistics data, shipment records, and documentation as required.
- Demonstrate strong soft skills, including excellent communication, a collaborative team player attitude, an entrepreneurial mindset, and a customer oriented approach.
Qualifications
- Three to five years of experience in Logistics, preferably in Global Forwarding, Retail and FMCG environments.
- Bachelor's degree in Business, or a related field.
- CLMP Certification is an advantage.
- Proficiency in English.
- Intermediate Excel Skills and knowledge in ERP systems is preferred, specifically in Microsoft D365 is an advantage.
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