Legal Secretary
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Key skills for this role
About the Role
An international law firm in Dubai seeks an experienced Legal Secretary to provide administrative and secretarial support. The role involves audio typing, document formatting, diary management, travel coordination, and general office administration.
Key Skills for This Role
Responsibilities
- Audio typing and copy typing of legal documents and correspondence
- Formatting, editing, and preparing documents in line with firm's house style
- Assisting with preparation of trial bundles and ad hoc legal project support
- Opening new client matters and liaising with due diligence teams
- Maintaining electronic and hard copy filing systems, archiving, and database management
- Managing complex diaries and multi zone scheduling
- Coordinating internal and external meetings, lunches, and conference calls
- Inbox management and handling telephone queries
- Preparing PowerPoint presentations, pitches, and client facing materials
- Arranging end to end complex travel, including multi destination itineraries
- Supporting billing processes, supplier payments, and financial administration
- Ensuring compliance with firm policies and quality standards
Requirements
- Experience as a Legal Secretary
- Audio typing and copy typing skills
- Proficiency in document formatting and editing
- Experience with diary management and travel coordination
- Strong organizational and communication skills
Full Job Posting
Overview
- My client, a leading international law firm are looking for an experienced Legal Secretary to join their growing team in Dubai.
Roles and Responsibilities
- Audio typing via digital dictation and copy typing of legal documents and correspondence
- Formatting, editing, and preparing documents in line with the firm’s house style
- Assisting with the preparation of trial bundles and ad hoc legal project support
- Opening new client matters and liaising with due diligence teams
- Maintaining accurate electronic and hard‑copy filing systems, archiving, and database management
- Proactively managing complex diaries and multi zone scheduling of meetings, seminars, and client events
- Coordinating internal and external meetings, lunches, and conference calls
- Inbox management and handling telephone queries
- Drafting internal communications with confidence and reports on behalf of Partners
- Attend meetings to take detailed notes and action logs and follow up with action owners
- Preparing PowerPoint presentations, pitches, and other client‑facing materials
- Maintaining and updating CRM records
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