Legal PA

Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response

Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate

Management and co-ordination of lawyers' e-mails

Preparing presentation slides and materials for internal/external meetings and events

Drafting short letters, memos or notes (non-legal content) in a literate and professional manner

How you ensure that the documentation we produce is of the highest quality and our files are accurate and up to date

Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively

Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, CompareDocs etc).

Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos

Opening client files, including completing conflict searches and money laundering checks in conjunction with lawyers, preparation of client engagement letters, collating all the relevant information required and maintaining client files on a day to day basis, including delegation of filing where required

Ensuring documents are filed on FileSite with correct file and matter details so that they can be located easily

Undertaking regular reviews of files and papers for lawyers, checking account balances and liaising with lawyers to ensure that all files which are not current are archived and deeds are put in storage

Business Development/Relationship Management How you can contribute to developing the Firm's business and maintaining excellent relationships with our clients and potential clients

Inputting uniform practice group credentials into the Credentials Database in a timely manner

Organising events in conjunction with Business Development including logging responses into InterAction and attending events to meet and greet clients where necessary

Undertaking research on clients, potential clients and new business initiatives or opportunities, including putting together briefing packs as and when required

Collating information for preparation of regular client updates or reports as and when required, including subscribing to relevant alerts in InterAction and maintenance of general client information

Assisting lawyers with follow-ups to business development meetings, for example drafting thank you letters, diarising reminders or arranging follow-up meetings

Collating information for preparation of bids, tenders, proposal documents, team sheets and client briefing documents and preparing the first draft of documentation where appropriate, including keeping lawyers' CVs up to date

Maintaining up to date contact details in InterAction for all lawyers' contacts, prompting lawyers to complete an InterAction report following meetings or completing the report on their behalf

Knowledge of key business development materials for the practice area

Billing, Financial & Project Management How you can assist lawyers in managing their matters/projects and utilise our systems to the maximum benefit

Attending internal client or project meetings to take notes and assisting with action points if required

Support lawyers with the production and maintenance of plans using our pricing and project management tools

Assisting lawyers with the billing process, agreeing in advance dates for billing, delegating requisition of pre-bills, drafting narratives and covering letters and putting paperwork in front of lawyer for sign off

Utilising Aderant to assist lawyers with financial queries and subscribing to relevant alerts in order to provide information to lawyers

Developing good knowledge of the Firm's accounts procedures, coordination of cheque requisitions, TT and BACS authorisations and processing client monies and ensuring all supporting paperwork is completed promptly and accurately with partner authorisation

Assisting lawyers with client account balances to ensure all funds are returned after a matter is completed