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Leasing Administration Manager
Al Marwan Real Estate
Sharjah Emirate, UAE
Full Time
Manager
2 weeks ago
Leasing AdministrationContract ManagementComplianceStakeholder ManagementERP SystemsCRM Platforms
Free
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Leasing AdministrationContract ManagementCompliance
About the Role
Al Marwan Real Estate is seeking a Leasing Administration Manager to oversee the complete leasing administration lifecycle across residential, commercial, retail, office, warehouse, and industrial portfolios.
Key Skills for This Role
Leasing AdministrationContract ManagementComplianceStakeholder ManagementERP SystemsCRM Platforms
Responsibilities
- Manage the complete leasing administration process from tenant approval through contract execution and handover
- Review, prepare, verify, and maintain all lease agreements, amendments, addendums, renewals, notices, and termination documentation
- Ensure all leasing documentation complies with company policies and regulatory requirements
- Maintain accurate records and audit trails for all leasing transactions
- Monitor contract expiry dates and ensure timely action for renewals and tenant retention initiatives
- Manage and monitor lease renewal programs across all asset classes
- Coordinate renewal negotiations and approvals with leasing teams and management
- Produce vacancy, occupancy, and renewal forecasts for management review
- Act as central liaison between Leasing, Finance, Legal, Property Management, Facilities Management, and Government Relations
- Coordinate with Legal Department regarding tenants under legal action, disputes, payment defaults, and eviction cases
- Coordinate with Government Relations teams for contract registrations, attestations, renewals, and regulatory approvals
- Prepare weekly, monthly, quarterly, and annual leasing administration reports and present findings to senior management
Requirements
- Bachelor's degree in Business Administration, Real Estate, Finance, Law, or related discipline
- Minimum 8 10 years of experience in real estate leasing administration or property management
- Strong understanding of UAE leasing regulations, tenancy contracts, and leasing procedures
- Experience managing residential, commercial, retail, office, warehouse, and industrial portfolios
- Experience coordinating with legal, finance, and government entities
- Advanced knowledge of leasing systems, ERP systems, CRM platforms, and Microsoft Office
- Exceptional attention to detail and accuracy
- High level of integrity, confidentiality, and trustworthiness
- Strong organizational and administrative skills
- Excellent communication and stakeholder management abilities
- Strong analytical and reporting capabilities
- Problem solving and process improvement mindset
Full Job Posting
Who we are
- Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, developments and Hospitality sectors across the GCC.
- The Group operates through multiple business units and subsidiaries, delivering integrated solutions supported by strong operational expertise and a well established regional presence.
Position Summary
- Al Marwan Real Estate is seeking an experienced, highly organized, and trustworthy Leasing Administration Manager to oversee and control the complete leasing administration lifecycle across the company's residential, commercial, retail, office, warehouse, and industrial portfolios.
- The Leasing Administration Manager will be responsible for ensuring that all leasing transactions, contract documentation, approvals, renewals, legal coordination, government registrations, and compliance requirements are completed accurately and efficiently.
- The role serves as the primary coordination point between Leasing, Finance, Legal, Property Management, Government Relations, and external stakeholders to ensure seamless execution of leasing operations while supporting occupancy and revenue objectives.
Key Responsibilities
- Manage the complete leasing administration process from tenant approval through contract execution and handover.
- Review, prepare, verify, and maintain all lease agreements, amendments, addendums, renewals, notices, and termination documentation.
- Ensure all leasing documentation complies with company policies and regulatory requirements.
- Maintain accurate records and audit trails for all leasing transactions.
- Monitor contract expiry dates and ensure timely action for renewals and tenant retention initiatives.
- Ensure leasing transactions are completed within approved turnaround times.
- Manage and monitor lease renewal programs across all asset classes.
- Ensure renewal KPIs and occupancy targets are achieved.
- Coordinate renewal negotiations and approvals with leasing teams and management.
- Monitor upcoming expiries and vacancies to minimize occupancy losses.
- Produce vacancy, occupancy, and renewal forecasts for management review.
- Support initiatives that maximize occupancy and tenant retention rates.
Qualifications & Experience
- Bachelor's degree in Business Administration, Real Estate, Finance, Law, or a related discipline.
- Minimum 8–10 years of experience in real estate leasing administration or property management.
- Strong understanding of UAE leasing regulations, tenancy contracts, and leasing procedures.
- Experience managing residential, commercial, retail, office, warehouse, and industrial portfolios.
- Experience coordinating with legal, finance, and government entities.
- Advanced knowledge of leasing systems, ERP systems, CRM platforms, and Microsoft Office.
Skills & Competencies
- Exceptional attention to detail and accuracy.
- High level of integrity, confidentiality, and trustworthiness.
- Strong organizational and administrative skills.
- Excellent communication and stakeholder management abilities.
- Strong analytical and reporting capabilities.
- Problem solving and process improvement mindset.
- Ability to manage multiple priorities in a fast paced environment.
- Leadership and team coordination skills.
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