Lead Document Controller

Responsibilities

• Lead, mentor, and manage a team of Document Controllers, ensuring high performance, compliance, and continuous development.
• Take full ownership of document control activities across multiple projects, ensuring timely and accurate processing of project documentation.
• Establish and maintain document control procedures, workflows, and best practices in line with project and company requirements.
• Monitor team workloads, allocate resources effectively, and support project delivery priorities.
• Establish and maintain Document Management processes Monitor processes to ensure the project teams comply with all requirements Control information flows internally and externally in accordance with the document management requirements Issue drawings and documents in accordance with Quality Assurance and project document management procedures. Receive and/or down load electronic drawings and documents, file in the appropriate system and maintain a drawings received schedule. Coordinate the issue and receipt of drawing information to the offshore CAD facility. Circulate received/downloaded electronic documents to project team. Maintain a register of incoming and outgoing information. Upload drawings and documents onto electronic document management systems in accordance with the deliverables schedule provided by the Project Manager. Work with the team leader and engineering teams to plan the delivery of information to ensure information is issued on time. Monitor progress and performance and report to the relevant Project Manager. Coordinate document review workflows and distribute to the relevant team members. Checking the quality of documents to ensure compliance with project procedures and processes. Filing of electronic correspondence in accordance with Quality Assurance and project document management procedures
• Lead, mentor, and manage a team of Document Controllers, ensuring high performance, compliance, and continuous development. Take full ownership of document control activities across multiple projects, ensuring timely and accurate processing of project documentation. Establish and maintain document control procedures, workflows, and best practices in line with project and company requirements. Monitor team workloads, allocate resources effectively, and support project delivery priorities. Establish and maintain Document Management processes Monitor processes to ensure the project teams comply with all requirements Control information flows internally and externally in accordance with the document management requirements Issue drawings and documents in accordance with Quality Assurance and project document management procedures. Receive and/or down load electronic drawings and documents, file in the appropriate system and maintain a drawings received schedule. Coordinate the issue and receipt of drawing information to the offshore CAD facility. Circulate received/downloaded electronic documents to project team. Maintain a register of incoming and outgoing information. Upload drawings and documents onto electronic document management systems in accordance with the deliverables schedule provided by the Project Manager. Work with the team leader and engineering teams to plan the delivery of information to ensure information is issued on time. Monitor progress and performance and report to the relevant Project Manager. Coordinate document review workflows and distribute to the relevant team members. Checking the quality of documents to ensure compliance with project procedures and processes. Filing of electronic correspondence in accordance with Quality Assurance and project document management procedures