Lead - Administration
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Key skills for this role
About the Role
The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.
Key Skills for This Role
Full Job Posting
Responsibilities
- Office Operations Management:
- Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.
- Logistics Coordination:
- Arrange transport for employees, equipment, and materials. Maintain records of vehicle usage, fuel, and maintenance.
- Service Coordination:
- Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.
- Inventory and Procurement:
- Oversee office supplies, equipment inventory, and procurement.
- Employee Onboarding:
- Assist in onboarding new employees by preparing workspaces and equipment
- Vendor Coordination:
- Coordinate office maintenance and repairs with external vendors.
- System management:
- Knowledge for SAP
- Documentation & reporting:
- Prepare reports, presentations, and other administrative documents.
- Cafeteria and Visitor Management:
- Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.
- Facility Cleanliness:
- Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action..
- Contractor Supervision:
- Supervise and monitor contractor performance.
- Service Improvement:
- Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.
- Accommodation Assistance:
- Assist in managing company accommodation, including booking arrangements and maintenance.
- Compliance Assistance:
- Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk
- Training and Development:
- Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.
- Digital Mindset:
- Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.
- Key Stakeholders - Internal:
- Department Heads, Human resources
- Direct reports
- Key Stakeholders - External:
- Regulatory Agencies, Service Providers, Suppliers
- Office Operations Management: Manage administrative functions for efficient office operations, including housekeeping and cleaning processes. Logistics Coordination: Arrange transport for employees, equipment, and materials. Maintain records of vehicle usage, fuel, and maintenance. Service Coordination: Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards. Inventory and Procurement: Oversee office supplies, equipment inventory, and procurement. Employee Onboarding: Assist in onboarding new employees by preparing workspaces and equipment Vendor Coordination: Coordinate office maintenance and repairs with external vendors. System management: Knowledge for SAP Documentation & reporting: Prepare reports, presentations, and other administrative documents. Cafeteria and Visitor Management: Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS. Facility Cleanliness: Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action.. Contractor Supervision: Supervise and monitor contractor performance. Service Improvement: Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties. Accommodation Assistance: Assist in managing company accommodation, including booking arrangements and maintenance. Compliance Assistance: Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk Training and Development: Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance. Digital Mindset: Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge. Key Stakeholders - Internal: Department Heads, Human resources Direct reports Key Stakeholders - External: Regulatory Agencies, Service Providers, Suppliers
Qualifications
- Full time Graduation mandatory. MBA/PGDM in HR and additional certifications related to facility management, disaster and crisis management and/or general administration will be an added advantage. RELEVANT EXPERIENCE: (no. of years of technical, functional, and/or leadership experience or specific exposure required) Must have experience in administration function for a minimum of 8 - 12years in an industrial setup. Experience in Indian Military/Paramilitary/Police forces will be considered and preferred
- Experience & Educational Requirements
- EDUCATIONAL QUALIFICATIONS:
- (degree, training, or certification required)
- Experience & Educational Requirements Full time Graduation mandatory. MBA/PGDM in HR and additional certifications related to facility management, disaster and crisis management and/or general administration will be an added advantage. EDUCATIONAL QUALIFICATIONS: (degree, training, or certification required) RELEVANT EXPERIENCE: (no. of years of technical, functional, and/or leadership experience or specific exposure required) Must have experience in administration function for a minimum of 8 - 12years in an industrial setup. Experience in Indian Military/Paramilitary/Police forces will be considered and preferred
About Adani Group
Adani Group is an Indian multinational conglomerate founded in 1988 by Gautam Adani, headquartered in Ahmedabad. It operates across energy, ports, logistics, mining, airports, cement, real estate, defense, and media, employing over 15,000 people.
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