indeed
Junior Knowledge Management Analyst
Phoventus Inc.
Oakville, CAN
Full Time
Entry
Hybrid
3 days ago
SharePoint OnlineMicrosoft 365Knowledge ManagementDocument ManagementMetadata StandardsPower Automate
Free
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SharePoint OnlineMicrosoft 365Knowledge Management
About the Role
Phoventus Inc. seeks a Junior Knowledge Management Analyst to organize, manage, and leverage information assets while supporting AI and digital transformation initiatives. This role combines SharePoint administration, knowledge management, business research, process improvement, and AI enablement.
Key Skills for This Role
SharePoint OnlineMicrosoft 365Knowledge ManagementDocument ManagementMetadata StandardsPower Automate
Responsibilities
- Design and maintain SharePoint site structures and document libraries
- Develop metadata standards, tagging systems, and document classifications
- Improve document organization and searchability across the organization
- Establish naming conventions and governance standards
- Support document migrations and cleanup initiatives
- Build and maintain centralized knowledge repositories
- Support the development of internal AI assistants and Copilot solutions
- Prepare and organize content used by AI systems and knowledge bases
- Test and evaluate AI tools and emerging technologies
- Assist with prompt development and AI workflow design
- Maintain proposal, qualifications, and project experience databases
- Conduct technical, regulatory, and market research
Requirements
- Bachelor's degree or diploma in Business Administration, Information Management, Information Systems, Computer Science, Engineering, Data Analytics, or related field
- Strong organizational and analytical skills
- Excellent written and verbal communication
- Strong attention to detail
- Comfortable learning new software and technologies
- Self motivated with a willingness to take initiative
- Experience or familiarity with Microsoft 365, SharePoint Online, Microsoft Teams, Excel, Power BI, Power Automate, Copilot, ChatGPT or other AI platforms (preferred)
- Database or information management concepts (preferred)
- Technical writing and documentation (preferred)
Full Job Posting
Position Overview
- The Junior Knowledge Management Analyst will play a key role in helping Phoventus organize, manage, and leverage its information assets while supporting the company's AI and digital transformation initiatives.
- This role combines elements of SharePoint administration, knowledge management, business research, process improvement, and AI enablement.
- You will work directly with senior engineers, consultants, and company leadership while gaining hands on experience with emerging technologies, business operations, and AI solutions.
- This is an ideal opportunity for a recent graduate who enjoys solving problems, organizing information, learning new technologies, and finding better ways of doing things.
Key Responsibilities
- Design and maintain SharePoint site structures and document libraries.
- Develop metadata standards, tagging systems, and document classifications.
- Improve document organization and searchability across the organization.
- Establish naming conventions and governance standards.
- Support document migrations and cleanup initiatives.
- Monitor and improve information quality and consistency.
- Build and maintain centralized knowledge repositories.
- Support the development of internal AI assistants and Copilot solutions.
- Prepare and organize content used by AI systems and knowledge bases.
- Test and evaluate AI tools and emerging technologies.
- Assist with prompt development and AI workflow design.
- Identify opportunities for automation and process improvement.
Qualifications
- Bachelor's degree or diploma in Business Administration, Information Management, Information Systems, Computer Science, Engineering, Data Analytics, or a related field.
- Strong organizational and analytical skills.
- Excellent written and verbal communication.
- Strong attention to detail.
- Comfortable learning new software and technologies.
- Self motivated with a willingness to take initiative.
- Experience or familiarity with Microsoft 365, SharePoint Online, Microsoft Teams, Excel, Power BI, Power Automate, Copilot, ChatGPT or other AI platforms (preferred).
- Database or information management concepts (preferred).
- Technical writing and documentation (preferred).
What Success Looks Like
- Establish a scalable SharePoint information architecture.
- Improve document findability and content organization.
- Create standards for project and proposal documentation.
- Support deployment of AI and Copilot solutions.
- Build centralized knowledge repositories.
- Reduce time spent searching for information.
- Help employees become more effective using AI and digital tools.
What We Offer
- Direct exposure to company leadership.
- Hands on mentorship and coaching.
- Real responsibility from day one.
- Opportunities to experiment with new technologies.
- Exposure to cutting edge AI tools and business applications.
- Experience in the rapidly growing renewable energy sector.
- A collaborative and entrepreneurial work environment.
- Significant opportunity for career growth.
Compensation
- Competitive salary based on qualifications and experience.
- Performance based bonus opportunities.
- Professional development and training support.
- Hybrid work flexibility.
- Access to emerging AI and digital technologies.
- Pay: CAD 26.00 CAD 31.00 per hour.
- Benefits: Casual dress, Dental care, Extended health care, Life insurance, On site parking, Vision care.
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