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Junior Accounts Payable Clerk
WTA Group
Dubai, UAE
Full Time
Entry
Onsite
2 weeks ago
Accounts PayableInvoice ProcessingCargowise OneSupplier ReconciliationMicrosoft ExcelMulti Currency Transactions
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Accounts PayableInvoice ProcessingCargowise One
About the Role
WTA Group is hiring a Junior Accounts Payable Clerk for a busy freight forwarding and logistics business. The role involves accurate and timely processing of supplier invoices, vendor payments, and cost accruals within Cargowise One.
Key Skills for This Role
Accounts PayableInvoice ProcessingCargowise OneSupplier ReconciliationMicrosoft ExcelMulti Currency Transactions
Responsibilities
- Receive, review, and accurately process high volumes of supplier invoices within the Bravotran software system
- Perform three way matching of supplier invoices against job cost entries within Cargowise and Bravotran
- Verify that all invoices are correctly matched to the corresponding Cargowise job file
- Identify and escalate discrepancies between invoiced amounts and expected costs
- Process credit notes from suppliers accurately
- Maintain accurate and up to date vendor records within Cargowise
- Perform weekly, bi monthly and monthly supplier statement reconciliations
- Prepare payment runs for review and approval by the AP Manager
- Process approved payment runs accurately within Cargowise
- Ensure all invoices received prior to month end cut off are processed and posted within the correct accounting period
Requirements
- Minimum of 5 GCSEs (or equivalent) including Mathematics and English at grade C/4 or above
- A minimum of 1 2 years of experience in an accounts payable, purchase ledger or finance administration role
- Experience using Cargowise One (CW1) is strongly preferred
- Demonstrable experience processing high volumes of invoices in a fast paced environment
- Experience performing supplier statement reconciliations
- Competent in Microsoft Excel including VLOOKUP/SUMIF and pivot tables
Full Job Posting
Key Role
- The Junior Accounts Payable Clerk is an integral member of the Finance team within a busy freight forwarding and logistics business.
- Reporting directly to the Finance Controller, this role is responsible for the accurate and timely processing of all supplier invoices, vendor payments, and cost accruals within the Cargowise One (CW1) platform.
- Operating in a high volume, fast paced environment, the AP Clerk ensures that all payable transactions are correctly matched to jobs, coded to the appropriate cost centre and general ledger account, and processed within agreed payment terms.
Key Responsibilities
- Receive, review, and accurately process high volumes of supplier invoices within the Bravotran software system.
- Maintain Bravotran system and report on KPI’s on a monthly basis to the Financial Controller.
- Perform three way matching of supplier invoices against job cost entries within Cargowise and Bravotran.
- Verify that all invoices are correctly matched to the corresponding Cargowise job file.
- Identify and escalate discrepancies between invoiced amounts and expected costs.
- Process credit notes from suppliers accurately.
- Ensure all invoices are coded to the correct general ledger (GL) account and cost component within CW1.
- Process invoices across multiple currencies, applying the correct exchange rates.
- Handle both Cargowise generated cost accruals and manual invoice entries.
- Maintain accurate and up to date vendor records within Cargowise.
- Perform weekly, bi monthly and monthly supplier statement reconciliations.
- Prepare payment runs for review and approval by the AP Manager.
Qualifications & Education
- Minimum of 5 GCSEs (or equivalent) including Mathematics and English at grade C/4 or above – essential
- A Levels, BTEC, or equivalent further education in a business, finance, or numeracy related subject – desirable.
- AAT (Association of Accounting Technicians) qualification or active enrolment in AAT studies – desirable.
- Any relevant bookkeeping or accounts payable certification is an advantage.
Skills & Experience
- A minimum of 1 2 years of experience in an accounts payable, purchase ledger or finance administration role – essential
- Prior experience in freight forwarding, logistics, shipping, or supply chain is highly desirable.
- Experience using Cargowise One (CW1) is strongly preferred.
- Demonstrable experience processing high volumes of invoices in a fast paced environment.
- Experience performing supplier statement reconciliations.
- Experience processing multi currency transactions is an advantage.
- Exposure to month end close processes and accruals is beneficial but not essential.
Working Conditions & Additional Information
- Standard office hours apply (Monday to Friday). Additional hours may be required during month end close periods.
- This is primarily an office based role; hybrid arrangements may be considered following a successful probationary period, subject to business requirements.
- A background or credit check may be required in line with the company's finance team vetting policy prior to appointment.
- Study support may be available for candidates pursuing AAT or equivalent qualifications.
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