IT Project Manager

• Plan, coordinate and deliver IT projects end-to-end and define scope, timelines, milestones, resource needs and success criteria with the Head of IT Operations.
• Run projects day-to-day: track tasks and actions, coordinate contributors, remove blockers and keep work moving to schedule.
• Work closely with the Platforms & Infrastructure Lead and their team to plan and sequence technical delivery across desktop, systems and infrastructure domains.
• Manage risks, issues, dependencies and changes to scope, escalating early with options and recommendations.
• Coordinate scheduling of project work and change activity around production needs, minimising disruption to artists and staff.

• Own and maintain the enterprise operations roadmap in partnership with the Director of Operations - taking ownership of its development, maintenance, communication and use across the business.
• Develop the roadmap in collaboration with the Director of Operations and relevant stakeholders, covering both IT initiatives and wider business projects (e.g. Employment Hero and other business systems).
• Maintain the roadmap as a live document, reviewed and updated on a regular cadence, with sequencing, resourcing and dependencies kept current.
• Ensure key stakeholders and Leadership have visibility of the roadmap and understand their dependencies within it, through regular communication and reporting.
• Provide roadmap and portfolio reporting to IT and Operations leadership, including progress against plan, capacity constraints and upcoming decision points.

• Act as the central point of contact for project status — preparing clear, regular reporting for the Head of IT Operations, Director of Operations and stakeholders.
• Gather requirements from production, technical and corporate stakeholders and translate them into well-defined project scope.
• Collaborate with Pipeline Project Managers and the R&D team to align cross-team initiatives, share dependencies and coordinate delivery where IT Operations and pipeline projects intersect.
• Communicate changes, cutovers and rollouts to affected teams in plain language, with appropriate notice and follow-up.
• Liaise with third-party vendors on quotes, procurement, delivery timelines and implementation activities.

• Support improvements to IT Service Management practices — service desk workflows, request/incident/change processes, knowledge and asset management.
• Maintain clear project documentation, including project plans, decision logs, status reports and closure/handover documents.
• Help establish and refine lightweight, fit-for-purpose project management practices for the IT team.

About you:

• Around 3 years of experience coordinating or managing projects, ideally within an IT, technology or operations environment.
• Demonstrated ability to plan and run small-to-medium projects, managing scope, schedule, risks and stakeholders.
• Experience maintaining a project roadmap or portfolio view, or coordinating priorities across multiple teams, desirable; exposure to business systems projects (e.g. HR/payroll platforms) an advantage.
• Excellent written and verbal communication skills, comfortable working with both technical and non-technical stakeholders, including senior leadership.
• Strong organisational skills with the ability to manage multiple concurrent projects and priorities in a fast-paced environment.
• Working knowledge of project management tools and methodologies (e.g. Agile, waterfall or hybrid); formal certification (e.g. PRINCE2, CAPM, PMP, Agile) desirable but not required.
• Familiarity with IT Service Management concepts (e.g. ITIL practices, change management, service desk tooling) desirable.
• Enough general IT literacy to engage credibly with engineers on desktop, systems and infrastructure topics — a technical background is helpful but not essential.
• Experience liaising with vendors on procurement and delivery desirable.

• Projects delivered to agreed scope, quality, budget and timeframes, with risks and issues surfaced early.
• An enterprise operations roadmap developed in collaboration with the Director of Operations and relevant stakeholders, and maintained as a live document reviewed and updated on a regular cadence.
• Key stakeholders and Leadership have visibility of the roadmap and understand their dependencies within it.
• Clear, consistent and timely project, roadmap and portfolio reporting and stakeholder communication.
• Project and change activity coordinated with minimal disruption to productions.
• Effective coordination of cross-team initiatives with Platforms & Infrastructure, Pipeline Project Managers and R&D.
• Quality and completeness of project documentation and handover to operational teams.
• Working cohesively as part of the technology team, ensuring transparency in reporting and communication within the team, IT and the organisation as a whole.
• Establishing successful working relationships with key members of production and crew.

What do we do?

Flying Bark Productions is a renowned independent producer of family-focused animation entertainment.

For over 50 years, our 2D and 3D production facility has created award-winning feature films and TV series.

Why work with us?

• We work on some pretty cool projects - check out our website: https://www.flyingbark.com.au/
• We have an industry leading studio space in Alexandria, complete with a cinema, quiet room, Zen Garden, games room, and state of the art animation facilities.
• Breakfast is served daily - on us!
• We have cake days, movie nights, wrap parties & a culture club dedicated to coordinating our busy social calendar!
• The Barkers have big hearts too, with our Paws for a Cause fundraising arm raising much needed funds for charities such as Beyond Blue, RSPCA and the Cancer Council.
• We love dogs and you will often see some of our regular fluffy companions in the studio.
• We have a hybrid approach to work with flexible work from home days on offer.
• Career development is important to us so we offer training and support opportunities whenever possible.
• Our employees say our culture is the best they've ever experienced - everyone is welcome and celebrated!
• You'll have access to mental health resources and free counselling via our Employee Assistance Provider, Support Act.

Flying Bark Productions is proud to be an Equal Opportunity Employer.