IT License Administrator

Execute day‑to‑day software license administration activities in coordination with multiple stakeholders e.g. IT, Procurement, and Finance teams.

Support the procurement of software licenses by gathering requirements, requesting quotes, and reviewing offers with stakeholders.

Help monitor software usage and ensure alignment with license agreements and internal policies.

Operate and maintain the Global Software License Desk as the central point for processing software license requests and inquiries.

Follow established procedures for license registration, renewals, and updates, and ensure timely communication of outcomes to all relevant parties.

Maintain accurate documentation of license-related actions and verify that updates are shared with the correct teams.

Support adherence to licensing terms and internal governance requirements.

Assist in preparing documentation and data required for internal and external software license audits.

Support the execution of corrective actions following audit findings.

Provide guidance to end users and departments on how to request software and follow licensing procedures.

Keep licensing information up to date and stay familiar with key vendor rules relevant to operational activities.

Help communicate changes in licensing processes, tools, or workflows to stakeholders.

Work with Procurement and other stakeholders to support the purchase of new software licenses, as well as additional or renewal of existing licenses.

Assist with collecting and organizing vendor proposals and tracking contract terms, renewal dates, and expirations.

Maintain complete and accurate records of license agreements and related documentation. ​

Update and maintain correct license records in the Software Asset Management (SAM) system.

Support regular reporting on license usage, compliance status, and potential risks.

Ensure that data in license management tools is complete, accurate, and consistently maintained.

Minimum vocational education (MBO) level of working and thinking

Demonstrable experience in performing administrative tasks related to financial processes such as purchasing and invoicing

Interest in ICT, particularly in the areas of software, licenses, and contracts.

Structured way of working, with an eye for detail and good communication skills

Proficient in English and/or Dutch, written and spoken

Proficient in the use of MS Office programs, such as Word, Excel, etc.

Knowledge of systems such as Topdesk and ERP (JD-Edwards) is desirable or open to familiarize yourself with them.