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Inventory & Procurement Manager
Makers
London Area, UAE
Full Time
Manager
Onsite
4 weeks ago
ProcurementInventory ManagementMarketManExcelSupplier NegotiationRecipe Costing
Free
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ProcurementInventory ManagementMarketMan
About the Role
Makers, an artisanal luxury chocolaterie and coffee shop in Chelsea, seeks an Inventory & Procurement Manager to build and own the operational backbone. This senior hands-on role involves end-to-end procurement, inventory management, recipe costing, and KPI reporting to protect margin and reduce waste.
Key Skills for This Role
ProcurementInventory ManagementMarketManExcelSupplier NegotiationRecipe Costing
Responsibilities
- Own purchasing across production, retail, beverage, packaging, operating supplies and services
- Build and manage supplier base; negotiate pricing, terms and lead times
- Own inventory accuracy across raw materials, production, packaging, retail and finished goods
- Run stock counts, monthly stock takes and variance investigations; enforce FIFO/FEFO
- Own MarketMan: recipes, SKUs, par levels, supplier records and pricing
- Build SOPs and controls for scaling across multiple sites
- Own equipment maintenance and servicing contracts
- Support clean cost of goods reporting; reconcile POs, delivery notes and invoices
- Report weekly and monthly on spend, stock, wastage, stock outs, variance and margin
- Own accurate recipe costing across all active SKUs
- Support product level profitability reporting across all product categories and sales channels
- Oversee B2B, wholesale and corporate gifting orders
Requirements
- 4+ years in purchasing or inventory management in restaurant, hotel, members' club, food production or luxury retail
- Proven track record managing food cost and gross margin
- Experience building systems, controls and SOPs from scratch
- Confident supplier negotiation across ingredients and packaging
- Proficiency in inventory/EPOS/ERP systems (MarketMan a strong plus) and strong Excel/Google Sheets
- Food safety knowledge (HACCP) strongly preferred
- Experience with recipe costing, product level margin reporting, stock variance analysis and wastage reduction
- Ability to work cross functionally with chefs, retail teams, finance and senior leadership
Full Job Posting
Role Overview
- Makers is an artisanal luxury chocolaterie and coffee shop in Chelsea, London.
- We are hiring an Inventory & Procurement Manager to build and own the operational backbone.
- This is a senior, hands on, build it from scratch role owning procurement, inventory and operational systems end to end.
What you'll own
- Own purchasing across production, retail, beverage, packaging, operating supplies and services.
- Build and manage the supplier base across all operational categories; negotiate pricing, terms and lead times.
- Source and onboard new suppliers; conduct regular reviews on price, reliability and quality.
- Implement sound purchasing policies, systems, and procedures.
- Own inventory accuracy across raw materials, production, packaging, retail and finished goods.
- Run stock counts, monthly stock takes and variance investigations; enforce FIFO/FEFO and minimise wastage.
- Own MarketMan (or equivalent): recipes, SKUs, par levels, supplier records and pricing — accurate and audit ready.
- Partner with the Store Manager to ensure store level counts feed cleanly into central stock, variance and COGS reporting.
- Build the SOPs and controls that let a lean team scale across multiple sites.
- Own equipment maintenance and servicing contracts across the shop and production unit.
- Support clean cost of goods reporting; reconcile POs, delivery notes and invoices with finance.
- Report weekly and monthly on spend, stock, wastage, stock outs, variance and margin; flag risks and savings.
What you'll bring
- 4+ years in purchasing or inventory management — restaurant, hotel, members' club, food production or luxury retail.
- Proven track record managing food cost and gross margin, measurably improved through buying and process.
- Built systems, controls and SOPs from scratch in a fast moving environment.
- Confident supplier negotiation across ingredients and packaging.
- Inventory / EPOS / ERP systems (MarketMan a strong plus) and strong Excel / Google Sheets.
- Food safety knowledge (HACCP) strongly preferred.
- Meticulous, commercial and highly organised.
- Experience with recipe costing, product level margin reporting, stock variance analysis and wastage reduction.
- Confident working cross functionally with chefs, retail teams, finance and senior leadership.
- Able to turn messy operational information into simple, reliable reporting and clear decisions.
Success KPIs
- Stock accuracy and monthly stock variance
- Food cost, packaging cost and gross margin by product family
- Wastage by category and cause
- Supplier price movements and savings achieved
- PO, delivery note and invoice reconciliation accuracy
- B2B, wholesale and gifting order profitability
- MarketMan data accuracy, including recipes, SKUs, units, suppliers and pricing
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