Inventory Clerk

Position Overview

Key Responsibilities

• Data Entry & System Updates (~70% of the role):
• Accurately enter and process daily inventory transactions within SAP.
• Process inventory receivings, stock adjustments, and transfers to support daily yard and manufacturing operations.
• Facilitate and record Return to Vendor (RTV) transactions and handle customer disputes/chargebacks (e.g., Home Depot dispute resolution).
• Inventory Control & Yard Support:
• Coordinate and record routine cycle counts; investigate and reconcile inventory discrepancies between physical stock and SAP records.
• Serve as administrative support for the yard team, addressing daily inventory queries, order status, and material tracking needs.
• Purchasing & Invoice Processing:
• Perform PO (Purchase Order) tracking, matching, and closing.
• Complete VIM (Vendor Invoice Management) processing and invoice verification to support plant accounts payable flow.
• General Administration:
• Maintain clean, organized documentation for shipping, receiving, and inventory control.
• Assist plant management with ad-hoc administrative or operational support tasks as required.
• Follow all company health, safety, and environmental protocols.

Working Conditions

Qualifications & Requirements

• Education & Experience:
• High School Diploma or equivalent; post-secondary coursework in business, supply chain, logistics, or administration is a plus.
• 1–2 years of experience in an inventory, data entry, yard clerk, or administrative role within a manufacturing, warehousing, or distribution environment (wood/lumber/building products industry experience is a bonus).
• Technical Skills:
• SAP experience is required (or strong familiarity with an equivalent enterprise ERP system).
• Working knowledge of Microsoft Excel and Office Suite (considered an asset).
• Familiarity with POs, vendor invoicing/VIM, and shipping/receiving documentation.
• Core Competencies:
• High level of accuracy, attention to detail, and strong data-entry speed.
• Dependable with strong organizational and multi-tasking skills.
• Communication & Collaboration: Strong interpersonal skills to effectively bridge communication between Sales, Plant Managers, Logistics, and Procurement.
• Ability to work reliably on-site Monday through Friday (8:00 AM – 4:00 PM).
• Extended health and dental coverage
• Life insurance and accidental death & dismemberment (AD&D)
• Short-Term and Long-Term disability coverage
• Competitive compensation
• Annual Bonus Program
• Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
• Company Share Purchase Program with 25% Company contribution match
• Career advancement opportunities
• This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time.
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