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Internal Audit - Executive Assistant
Blackstone
New York, QAT
Full Time
Mid
4 weeks ago
Calendar ManagementMicrosoft Office SuiteExpense ReportingTravel CoordinationConcurCommunication Skills
Free
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Calendar ManagementMicrosoft Office SuiteExpense Reporting
About the Role
Blackstone seeks an Executive Assistant to support the Chief Internal Auditor and the Internal Audit group. Responsibilities include managing complex calendars, scheduling meetings, preparing expense reports, and coordinating travel.
Key Skills for This Role
Calendar ManagementMicrosoft Office SuiteExpense ReportingTravel CoordinationConcurCommunication Skills
Responsibilities
- Provide support to the Chief Internal Auditor and other members of the Internal Audit group
- Manage highly complex calendars, including scheduling internal and external meetings
- Answer calls and serve as gatekeeper and primary point of contact for stakeholders
- Prepare, review, and submit complex expense reports with high accuracy
- Meet and greet guests, register guests in the firm visitor system
- Schedule conference rooms for internal and external meetings
- Order supplies as needed; prepare outgoing mail, FedEx/UPS packages
- Maintain files for Executive as requested
- Coordinate and drive various culture initiatives
- Work on various ad hoc special projects
Requirements
- Proactive, solutions oriented mindset
- Strong collaboration skills and effectiveness in team based environments
- Excellent written and verbal communication skills
- High adaptability and excels in fast paced, dynamic environments
- Performs duties with the highest level of confidentiality and professional integrity
- Exceptional attention to detail and strong organizational skills
- Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel
- Familiarity with Concur or similar expense management systems
Full Job Posting
Job Description
- The Executive Assistant role entails working to provide support to the Chief Internal Auditor and other members of the Internal Audit group at Blackstone.
Responsibilities
- Working collaboratively across Blackstone business groups and within the Internal Audit team, locally and internationally.
- Managing highly complex calendars, including scheduling internal and external meetings, confirming appointments, and partnering closely with other assistants.
- Answering calls and serving as a gatekeeper and primary point of contact for all internal and external stakeholders.
- Preparing, reviewing, and submitting complex expense reports with a high degree of accuracy.
- Meeting and greeting guests, registering guests in the firm visitor system.
- Scheduling conference rooms for internal and external meetings.
- Ordering supplies as needed; preparing outgoing mail, FedEx/UPS packages as needed.
- Maintaining files for Executive as requested and preparing file folders.
- Coordinating and driving various culture initiatives.
- Working on various ad hoc special projects.
Qualifications
- A proactive, solutions oriented mindset that anticipates challenges and resolves issues before they escalate.
- Strong collaboration skills and effectiveness in team based environments.
- Excellent written and verbal communication skills.
- High adaptability and excels in fast paced, dynamic environments while managing competing priorities.
- Performs duties with the highest level of confidentiality and professional integrity.
- Exceptional attention to detail and strong organizational skills.
- A sense of ownership and accountability, independently driving projects through completion.
- Comfort interacting with senior management on a regular basis.
- Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
- A willingness to learn and stay current with emerging technologies and tools.
- Familiarity with Concur or similar expense management systems.
Compensation
- Expected annual base salary range: $120,000 $165,000.
- Additional compensation includes comprehensive health benefits, paid time off, life insurance, 401(k) plan, and discretionary bonuses.
- Certain employees may also be eligible for equity and other incentive compensation.
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