Intern Projects Coordinator
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Secret Gardens LLC is seeking an Intern Projects Coordinator to assist with project documentation, tracking, and coordination. The role involves supporting project managers, engineers, and procurement teams.
Key Skills for This Role
Responsibilities
- Maintain and organize project documents, records, and correspondence
- Assist in tracking project submissions, approvals, permits, and inspections
- Coordinate with project managers, engineers, procurement teams, suppliers, and site staff
- Monitor project timelines and follow up on outstanding tasks and documentation
- Support the preparation of reports, meeting minutes, and project updates
- Assist with procurement documentation, quotations, and supplier coordination
Requirements
- Bachelor's Degree or currently pursuing a degree in Architecture, Engineering, Construction Management, Project Management, or a related field
- 0–2 years of experience in administration, coordination, document control, customer service, or project support roles
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills in English
- Proficient in Microsoft Office, particularly Excel, Word, and Outlook
Full Job Posting
Responsibilities
- Maintain and organize project documents, records, and correspondence.
- Assist in tracking project submissions, approvals, permits, and inspections.
- Coordinate with project managers, engineers, procurement teams, suppliers, and site staff.
- Monitor project timelines and follow up on outstanding tasks and documentation.
- Support the preparation of reports, meeting minutes, and project updates.
- Assist with procurement documentation, quotations, and supplier coordination.
- Ensure all project files are accurate, complete, and properly maintained.
- Support project handover documentation and close out procedures.
- Perform general administrative and coordination duties as required.
Requirements
- Bachelor's Degree or currently pursuing a degree in Architecture, Engineering, Construction Management, Project Management, or a related field.
- 0–2 years of experience in administration, coordination, document control, customer service, or project support roles (internship experience is an advantage).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills in English.
- Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
- Ability to work under deadlines and manage multiple priorities.
- Strong attention to detail and problem solving skills.
- Professional attitude with a willingness to learn and take initiative.
- Ability to work effectively both independently and within a team environment.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Secret Gardens LLC
MEP-Engineer – Landscape, Swimming-Pools & Water Features
Dubai, UAE
Secret Gardens LLC seeks an experienced MEP Engineer for landscape, swimming pool, water feature, and outdoor lighting projects across the UAE. You will design MEP systems, manage installations, and ensure compliance wit
Digital Marketing
Dubai, UAE
Secret Gardens LLC seeks a Digital Marketing Specialist to manage and optimize Google Ads and social media campaigns, track performance using analytics tools, and support lead management via Zoho CRM. The role also invol
MEP Engineer Pools And Water Features
Dubai, UAE
Seeking an experienced MEP Engineer to manage and supervise MEP works for swimming pools, water features, and related systems across UAE landscaping projects. Requires 5-7 years of MEP experience, strong knowledge of poo
MEP Engineer (Pools & Water Features)
Dubai, UAE
Secret Gardens LLC seeks an experienced MEP Engineer for landscaping, pool, and water feature projects across the UAE. Candidates need 5-7 years of MEP experience, strong knowledge of pool systems and plumbing, and UAE e
Site Engineer – Civil (Landscaping & Swimming Pool)
Abu Dhabi, UAE
Secret Gardens LLC urgently requires a Site Engineer (Civil) for Abu Dhabi with UAE experience in landscaping and swimming pool projects. The role involves supervising site activities, coordinating with project teams, an
Marketing Manager
Dubai, UAE
Secret Gardens Landscaping LLC is looking for a Marketing Manager to lead marketing efforts and drive business growth. Responsibilities include developing marketing strategies, managing social media, creating content, an
Quantity Surveyor/Estimator (Landscaping Experience)
Dubai, UAE
Secret Gardens LLC seeks a mid-level Quantity Surveyor/Estimator with 5 years of experience in landscaping and swimming pool projects in the UAE. The role involves preparing BOQs, cost estimates, tender documents, and ma
Procurement Manager
Dubai, UAE
Secret Gardens LLC is looking to hire an experienced Procurement Manager for our Landscape Design & Build Company. As a key member of our organization, you will be responsible for managing the procurement process to ensu
MEP-Engineer – Landscape, Swimming-Pools & Water Features
Dubai, UAE
Digital Marketing
Dubai, UAE
MEP Engineer Pools And Water Features
Dubai, UAE
MEP Engineer (Pools & Water Features)
Dubai, UAE
Site Engineer – Civil (Landscaping & Swimming Pool)
Abu Dhabi, UAE
Marketing Manager
Dubai, UAE
Quantity Surveyor/Estimator (Landscaping Experience)
Dubai, UAE
Procurement Manager
Dubai, UAE