Information Manager

Job Description

Location

• London – Heathrow
• Contract Type: Permanent

Introduction to role

Role Responsibilities

• We are seeking an organised and detail-oriented Information Manager (Information & Document Control Coordinator) to join our Heathrow based team.
• This role is responsible for managing project documentation and information within Vanderlande and client systems, ensuring compliance with project and contractual requirements. You will act as a key interface between project teams, customers, suppliers, subcontractors, and other stakeholders to ensure information is accurately controlled, distributed, reviewed, and archived.
• The position would suit an individual who enjoys working in a structured environment, thrives on accuracy and quality, strong organisational skills and has a logical, systematic approach to managing information.
• Your responsibilities and activities will include:
• Support project teams in the creation, maintenance, and updating of project documentation using approved templates, processes, and information management systems.
• Manage document review, approval, and release workflows across Vanderlande and client document management systems.
• Ensure project documentation is accurately controlled, version managed and maintained throughout the project lifecycle.
• Monitor document status and progress, ensuring deadlines for submissions and reviews are achieved.
• Ensure project documentation is accurate, complete, and fit for purpose.
• Coordinate the preparation and delivery of project handover documentation.
• Ensure all project records are complete, accurate, and archived in accordance with company requirements.
• Facilitate the consolidation and retention of project records for future reference and audit purposes.
• Liaise with Project Managers, Engineering Project Leaders, Engineers, Commercial teams, Planning teams, Integration Managers, suppliers, subcontractors, and clients.
• Coordinate the collection, review, and submission of supplier and subcontractor documentation.
• Interface with client information management teams to ensure smooth transfer and acceptance of project documentation.

Role Qualification and Skills

• Previous experience in Information Management, Document Control, Project Coordination, or a related discipline
• Experience managing data and information within a Common Data Environment (Aconex, Forma, M-files, SharePoint, Autodesk Forma)
• Experience managing technical or engineering documentation in a project environment.
• Proven ability to maintain document control processes.
• Excellent communication skills, with a high level of IT proficiency.
• Self-motivated and capable of working independently.
• Ability to manage multiple priorities and meet deadlines
• Experience working within engineering, infrastructure, construction, airport, automation, or manufacturing environments
• Knowledge of project handover requirements and lifecycle information management.
• Good understanding of CDM regulations, technical documentation, BIM delivery, and operational information requirement
• Bachelor's degree or equivalent qualification in Business Administration, Engineering, Information Management, Project Management, or a related discipline

What we offer

• 28 days annual leave (excluding public holidays)
• Aviva Medical Cover
• YuLife – Wellbeing membership with fast access to GP appointments, promotion of health and wellbeing along with daily quests to gain Yucoins that can be swapped for shopping vouchers
• A challenging work environment with lots of opportunities of career progression.
• Cycle to work scheme
• Yellow Nest is a salary exchange scheme that reduces childcare costs for parents and employers
• Pension with Aviva
• Access to Achievers an award-winning recognition platform that inspires to recognise your coworkers Where points are awarded that can be exchanged for a range of goods and discounts.

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