{bc}
Apply
linkedin

Import & Export Specialist

Oxford Instruments plc
Severn Beach, KSA
Full Time
Mid
Onsite
4 weeks ago
ERP SystemeMicrosoft ExcelMS OfficeExportdokumentationIncoterms 2022Export Letters of Credit
Free

Job Fit Check

Base Career helps you apply smarter for this job.

?%
Ready to Scan

Key skills for this role

ERP SystemeMicrosoft ExcelMS Office
Smart Apply

Full Job Posting

Über die Rolle

  • Wir suchen einen erfahrenen Import und Export Spezialisten zur Unterstützung unseres Wachstums.
  • Verwaltung von Exportdokumentation und Logistik für NAN , APAC und EU Sendungen.

Key Responsibilities: Export

  • Prepare and manage all necessary export documentation for overseas shipments using the ERP system, ensuring HS codes and Country of Origin are correctly listed.
  • Verify whether export controlled parts require an Export Licence; escalate issues to the Export Control Manager before dispatch.
  • Book courier and freight forwarder consignments and issue accurate Air Waybills (AWB) for chargeable spare parts, warranty returns, upgrades, and non order shipments.
  • Generate manual export documents (Customs Invoices, Packing Lists) for systems, upgrades, and free of charge (FOC) shipments.
  • Apply for Certificates of Origin from Chamber of Commerce for UK manufactured goods.
  • Issue Insurance Certificates where required.
  • Assist with the creation and approval of Certificates of Quality and other internal compliance documentation.
  • Prepare and submit Letter of Credit applications, ensuring all contractual and PO details are accurately transferred.

Key Responsibilities: Import

  • Coordinate and manage inbound shipments from international suppliers, ensuring full compliance with UK import regulations and company requirements.
  • Verify and process import documentation (Commercial Invoices, Packing Lists, Bills of Lading, etc.) for customs clearance and internal tracking.
  • Request and review import declarations (e.g. DTI X2, DTI S8, Single Administrative Document SAD) to confirm accuracy and regulatory compliance.
  • Collaborate with freight forwarders and customs agents to ensure timely customs clearance and delivery of inbound goods.
  • Monitor import shipments to resolve delays or documentation issues, escalating concerns to the Line Manager when necessary.
  • Verify timely receipt of goods against purchase orders and arrange delivery to the appropriate internal departments or storage facilities.
  • Ensure accurate booking of all import transactions in ERP systems and maintain associated documentation.
  • Work with the Finance team to validate VAT and duty charges and support import cost reconciliation as required.

Domestic & General Logistics

  • Organise and manage domestic deliveries for Spare Parts, Systems, Upgrades, and non order entries, issuing suitable Delivery Notes.
  • Ensure transportation via air or road aligns with contractual obligations, coordinating with logistics providers as needed.
  • Maintain up to date shipping records in ERP systems and shared platforms like OneDrive for full visibility across departments.
  • Populate daily shipping reports (Spare Parts, Systems, Upgrades, Late Lines) to ensure operational transparency.

Commercial and Customer Coordination

  • Review domestic and international Purchase Orders and Customer Contracts to ensure all shipping terms, Incoterms, ports of loading/unloading, and documentation requirements are met.
  • Confirm that any additional Spare Parts or services sold are clearly reflected on customer POs or contracts; escalate any discrepancies to the Commercial Team.

Compliance and Documentation Control

  • Request and review export and import declarations to ensure commodities meet UK HMRC compliance standards.
  • Request amendments to SADs through freight forwarders or directly via NCH/HMRC as needed.
  • Ensure all shipments—domestic and international—are fully compliant with import/export regulations and properly documented.
  • Invoice off VAT documents per Finance team requests and ensure OneDrive records are updated accordingly.

Performance

  • Ensure delivery targets are met for both urgent and routine orders (export and import).
  • Ensure down system orders are prioritized and shipped without delay.

Education / Qualifications

  • Relevant qualifications in Exports (preference to Degree standard but not essential)
  • Demonstrable experience in UK export documentation and shipping domestically and internationally is essential.
  • Export Letters of Credit knowledge (especially to China), desirable.
  • Advanced Microsoft Excel level and software packages (MS Office, ERP systems and Web based applications, etc.)
  • Incoterms 2022 knowledge is essential.

Professional Skills/ Abilities

  • Ability to focus on all export and shipping areas, highly organise with excellent attention to the detail.
  • Flexible, supportive and proactive a forward thinking and hands on approach
  • Structured approach to Problem solving.
  • Friendly and professional a customer focused approach to delivering excellent service.
  • Experience interfacing with internal and external stakeholders with strong verbal and written communications skills
  • Experience in dealing with export controls goods (ITAR, /EAR, etc)

Benefits

  • Competitive starting salary, structured career development opportunities, good work life balance, private healthcare, share incentive plan, 25 days annual leave, half days on Fridays, defined contribution Group Personal Pension Plan, and flexible benefits package.

Apply for this job in 1 click

Skip the repetitive application forms

Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.

Sarah M.James T.Maya R.

Trusted by over 500,000 job seekers on Base Career

Start Free Today