Currently enrolled in Post-Secondary education working towards a degree program or equivalent in Human Resources Management or related field.
Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
Exceptional organizational and communication skills.
Ability to work independently and collaboratively within a cross-functional team.
Must have the ability to meet deadlines and prioritize a heavy workload.
Excellent command of the English Language both written and verbal.
Must be a self-starter, team player and an active listener
Vacancy: Immediate, Open Position
Annual Compensation Range
$25/hour
Job Specific Responsibilities
Assist HR Manager with all departmental/Human Resource administrative functions
Maintain confidentiality and accuracy of appropriate documentation throughout employment history for all employees
All administrative functions related to the Production/HR departments (including Health, Safety and Environmental)
Prepare letters, memos and other documents as needed
Manage and maintain employee personnel files, ensuring accurate record-keeping and proper document archiving
Maintain and manage internal communication channels, including communication boards, monthly newsletters, mylife, and MagnaNow, to ensure timely and effective distribution of information
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Assist with event planning for social events (company BBQs, Picnic, Luncheons etc.)
Manage the internal engagement program (CVL) and update the team scores in SharePoint
Maintain temporary employee personnel files, ensuring accurate record-keeping
Maintain the Hourly Performance Appraisal system for all employees
Assist with preparation for all HR and HSE Audits
Ensure compliance with IATF16949 and ISO14001 by adhering to work instructions and maintaining accurate records
Prepare work instructions as needed
Greet visitors, contractors/subcontractors using appropriate sign in procedures and contact appropriate MSM individuals
Maintains the contractor database while ensuring contractor compliance
Answer and direct incoming phone calls and take phone messages as necessary
Maintain accurate knowledge of fax and photocopier systems; perform minor service and troubleshooting; source; maintain product inventory per machine and instruct others, as required
Prepare outgoing mail, faxes and courier packages; order supplier as necessary
Monitor inventory levels on all stationeries and order supplies as necessary (business cards, letterhead, forms, etc.)
Monitor and manage kitchen inventory
Manage catering needs for meetings
Maintain and set up boardroom
Perform other duties and projects as assigned by Human Resources Manager
AI Disclosure
As part of our commitment to a fair, consistent, and efficient recruitment process, we may artificial intelligence (AI) tool to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely with our systems and is handled in accordance with our privacy and data protection policies.
If you have any questions or concerns about this process, feel free to contact our Talend Attraction team.
Awareness, Unity, Empowerment:
At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.
AI-Assisted Screening Disclosure
As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.
Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.
If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.
