Human Resources Specialist

Overview

• Recruitment & Onboarding

• Coordinate full-cycle recruitment (job descriptions, postings with recruitment
• partners, onboarding), update school profile on recruitment platforms, respond
• to candidate inquiries, and manage onboarding, orientation, and off-boarding.
• Plan and support recruitment events, including logistics, communication,
• scheduling, and coordination.
• Substitute Program Management & Recruitment Support: Coordinate
• recruitment, hiring, onboarding, orientation, and document tracking for
• substitute teachers and substitute instructional assistants.

• Documentation & Systems Management

• Facilitate and communicate employee compliance requirements and
• documents.
• Manage child protection requirements for employees and substitutes, tracking
• document returns and completion.
• Manage Human Resources Google Workspace, email communication,
• documents, and tracking systems.

• Communication, Engagement & Resources

• Liaise effectively across divisional and departmental teams.
• Communicate HR processes, information, upcoming timelines, key dates, and
• reminders to ensure alignment and efficiency.
• Develop and maintain up to date HR resources (e.g. substitute, relocation,
• departure, and recruitment materials), in collaboration with stakeholders, to
• ensure accurate and accessible information.
• Provide employee related data and information as requested for stakeholder
• reports.
• Facilitate job description development and updates with relevant stakeholders.
• Clearly communicate processes, key timelines, reminders, and initiatives to
• employee groups.
• Coordinate HR Outreach, including scheduling and messaging.

Other Hr Responsibilities

• Coordinate virtual pre-orientation events including scheduling, communication,
• agenda coordination, and follow-ups.
• Support employee orientation scheduling, planning, and events.
• Coordinate departing employee resources, including organizing meetings,
• supporting the completion of required procedures.
• Support document attestation and authentication processes.
• Take on other duties as assigned by the immediate supervisor.

Required Qualifications

• Bachelor's degree or equivalent from a recognized and accredited university, in a
• related field.
• A minimum of two years, current, full-time related experience.
• Experience and proficiency in Google Workspace
• Familiarity with UAE labor laws and KHDA requirements.
• Experience working with HR systems (e.g., Odoo or similar platforms).

Preferred Qualifications

• Experience working in an international/overseas school setting

Knowledge, Skills & Abilities

• Participate in current and relevant professional growth activities.
• Be open-minded, eager and willing to collaborate in a team environment.
• Exceptional communication skills.
• Ability to problem solve by analyzing situations and communicating effective solutions
• both verbally and in writing.
• Ability to work independently with minimal supervision.
• Demonstrate commitment to personal continuous professional growth and
• development.
• Strong coordination and organizational skills.
• Strong attention to detail.
• Proven ability to manage timelines and multiple priorities effectively.
• Collaborative mindset with strong relationship-building skills.
• Problem-solving and continuous improvement orientation.
• Represent ASD with colleagues, parents, students, and the school community in a
• professional manner.
• Terms of Employment:
• This position is a year round role, classified as a sponsored support staff position and reports
• to the Director of Human Resources.
• General working hours are from 7:45 am - 3:45 pm,
• Monday through Thursday and 7:45 am - 12:45 pm (on site) & 2:30 pm - 3:45 pm
• (remote/flexible) on Fridays.
• In some cases, flexibility with work hours is requested to meet
• the needs of the role.
• *Friday is considered as a full working day for employees and the school reserves the right to*
• *schedule afternoon meetings and/or events where the employee’s presence is required.*
• *Employees should plan to be available and ready to respond to work-related requests on*
• *Friday afternoons unless an approved leave of absence has been applied for and approved*
• *through the usual and customary leave request process in advance.
• Any absence on a*
• *Friday will be considered a full-day absence.*
• ASD employees are responsible for safeguarding and promoting the welfare of students.
• All
• employees agree to abide by all child protection policies and procedures and agree to
• participate in all child protection training as mandated by the School as a condition of
• employment.
• Criminal background checks will be conducted on all candidates prior to confirmation of
• employment.