Human Resources Specialist - Arabic Preferred

Human Resources

1. Job Purpose

A. Supervisory Responsibilities

• Directly supervise and guide the HR Recruiter and HR Assistant.
• Assign tasks, set priorities, and monitor completion and accuracy.
• Ensure the HR team follows company policies, procedures, and standards.
• Provide coaching and on-the-job development to improve team performance.

B. HR Operations

• Oversee and validate all HR administrative tasks executed by the HR Assistant.
• Maintain and audit employee files, ERP records, and soft and physical documentation.
• Manage leave requests, renewals, warnings records, disciplinary forms, and HR transactions.
• Ensure proper implementation of HR policies across all departments.

C. Payroll Management

• Collect, verify, and finalize monthly payroll data (attendance, deductions, overtime, leaves).
• Prepare the monthly payroll draft for management approval.
• Process end-of-service settlements and financial entitlements.
• Ensure accuracy and confidentiality of payroll processing.

D. Recruitment Oversight

• (Recruiter handles recruitment; Specialist supervises quality.)
• Review recruitment plans, reports, and shortlisted candidates submitted by the Recruiter.
• Approve final candidates before submission to management.
• Ensure onboarding documentation and employee files are complete and compliant.
• Monitor adherence to recruitment standards and governance requirements.

E. Employee Relations

• Address initial employee concerns and inquiries professionally.
• Investigate minor employee issues and escalate complex cases to management.
• Provide guidance to department heads on applying HR policies correctly.
• Support a positive, compliant workplace culture.

F. Government & Legal Compliance

• Ensure compliance with UAE Labor Law and company policies and regulations.
• Coordinate with the PRO on visa, residency, contract, and government processes.
• Review employment contracts and renewal documents for legal accuracy.

G. Performance Management

• Coordinate the annual performance appraisal cycle.
• Support department heads in tracking KPIs and performance outcomes.
• Consolidate performance reports and submit findings to management.

H. Reporting

• Prepare monthly HR reports: payroll, attendance, leaves, renewals, recruitment, compliance.
• Provide data-driven insights and identify HR risks or improvement opportunities.
• J.
• Organizational Behavior, Employee Records & Performance Evaluation
• Ensure employee behavior aligns with company values, policies, and conduct standards.
• Oversee accuracy and confidentiality of employee records and HR data.
• Maintain updated digital and physical employee files in line with governance requirements.
• Coordinate performance evaluation cycles, ensuring timely completion of KPIs and appraisal forms.
• Support department heads in applying performance standards consistently.

3. Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 3–5 years of experience in HR Operations or HR Generalist roles.
• Proven supervisory or team coordination experience.
• Strong knowledge of UAE Labor Law and HR best practices.
• Hands-on experience with payroll, ERP systems, and documentation.

4. Skills & Competencies

• Strong supervisory and team coordination skills.
• High accuracy in payroll and HR data management.
• Excellent communication skills (written and verbal).
• Problem-solving and employee relations abilities.
• Excellent time management and organizational skills.
• Ability to manage multiple tasks and work under pressure.

5. Working Relationships

• Direct supervision of HR Recruiter, HR Assistant
• Coordination with PRO – Legal, Department Heads