Human Resources Coordinator

Orders copy paper, toner, and other necessary supplies for HR staff and administration staff as backup.

Enters maintenance and IT service requests for Human Resource staff, as well as for administration floor issues.

Reserves the Board, Training and Grand Room for internal customers.

Organize and maintains digital employee records in compliance with Health Department policies.

Responsible for the yearly submission and tracking of BH CANTS, Sex Offender Registry, and Health Care Worker Registry.

Responsible for running NPDB records for existing providers with licenses.

Coordinates and schedules monthly and quarterly mock audits for HR files and BALC files.

Prepares and presents Child Abuse and Neglect Tracking System, Health Care Worker Registry, Sex Offender Registry for quarterly Bureau of Accreditation, Licensure, and Certification Audits.

Manages employee compliance of HR documents.

Receives invoices in I-Procurement and initiates payment approval routing.

Coordinates with vendors to promote fiscal responsibility and remain within budget for financial purchases.

Reviews and processes Tuition Reimbursement Certification documents.

Prepares vouchers for reimbursement payments to employee participants in the State Loan Repayment Program through IDPH.

Prepares vouchers for reimbursement payments for employee retirement events, mileage vouchers, and Tuition Reimbursement.

Processes and files employee jury duty checks and cards.

Manages cash procedures for employee supplies and employee logo wear.

Creates photo identification cards and is responsible for activation, deactivation, and tracking of employee badges.

Responds to inquiries regarding Health Department Facility Access.

Reviews, processes, and files Health Department Facility Access Forms: Key/Alarm code requests.

Collaborates with the facilities department to resolve ID card, door key and alarm code issues.

Responsible for properly responding to the duress button alarm and notifying appropriate individuals.

Updates and formats HR Leadership training schedule.

Updates, formats and publishes the monthly Health Department On Call List for the agency.

Responsible for the equipment set-up for the Human Resources trainings, webinars, and meetings.

Assists with HR trainings management in Relias.

Assists with new hire orientation preparation and setup.

Processes tasks for new hires, assists with troubleshooting within new hire program (NeoGov), EEO entries, Ethics Forms, DCFS forms, ID creations, and new hire schedules.

Responsible for completion of E-Verification of new hire employees within 72 hours of start date.

Assists with the planning and coordination of employee relation events such as Employee Appreciation, Blood Drives, Employee Recognition Breakfast, Health Works 5K, Spirit Week ideas, and other assistance, as needed Responsible for taking minutes at the Human Resources staff meeting.

Assists Human Resources with other projects as assigned.

Responsible for the scanning of HR documents and personnel records.

Delivers and/or call the appropriate person/program when their packages come in.

Schedules package pickup via FedEx.

Provides water testing kits to community members.

Provides staff/visitors assistance on FOIA processes.

Tracks and monitors Privacy Room usage.

Sends out quarterly surveys for Human Resources and Business Operations programs as assigned.

• Acts as a receptionist by answering telephones and directing caller to the appropriate location.
• Orders and maintains inventory of Human Resources office supplies.
• Prepares HR correspondence to be mailed to employees via USPS or Certified Mail.
• Prepares employee benefits packets for HR such as new hire packets, termination and retirement guide packets.
• Responsible for reconciling p-card transactions as well as receiving on purchasing requisitions for Human Resources.
• Orders copy paper, toner, and other necessary supplies for HR staff and administration staff as backup.
• Enters maintenance and IT service requests for Human Resource staff, as well as for administration floor issues.
• Reserves the Board, Training and Grand Room for internal customers.
• Organize and maintains digital employee records in compliance with Health Department policies.
• Responsible for the yearly submission and tracking of BH CANTS, Sex Offender Registry, and Health Care Worker Registry.
• Responsible for running NPDB records for existing providers with licenses.
• Coordinates and schedules monthly and quarterly mock audits for HR files and BALC files.
• Prepares and presents Child Abuse and Neglect Tracking System, Health Care Worker Registry, Sex Offender Registry for quarterly Bureau of Accreditation, Licensure, and Certification Audits.
• Manages employee compliance of HR documents.
• Receives invoices in I-Procurement and initiates payment approval routing.
• Coordinates with vendors to promote fiscal responsibility and remain within budget for financial purchases.
• Reviews and processes Tuition Reimbursement Certification documents.
• Prepares vouchers for reimbursement payments to employee participants in the State Loan Repayment Program through IDPH.
• Prepares vouchers for reimbursement payments for employee retirement events, mileage vouchers, and Tuition Reimbursement.
• Processes and files employee jury duty checks and cards.
• Manages cash procedures for employee supplies and employee logo wear.
• Creates photo identification cards and is responsible for activation, deactivation, and tracking of employee badges.
• Responds to inquiries regarding Health Department Facility Access. Reviews, processes, and files Health Department Facility Access Forms: Key/Alarm code requests. Collaborates with the facilities department to resolve ID card, door key and alarm code issues.
• Responsible for properly responding to the duress button alarm and notifying appropriate individuals.
• Updates and formats HR Leadership training schedule.
• Updates, formats and publishes the monthly Health Department On Call List for the agency.
• Responsible for the equipment set-up for the Human Resources trainings, webinars, and meetings.
• Assists with HR trainings management in Relias.
• Assists with new hire orientation preparation and setup. Processes tasks for new hires, assists with troubleshooting within new hire program (NeoGov), EEO entries, Ethics Forms, DCFS forms, ID creations, and new hire schedules. Responsible for completion of E-Verification of new hire employees within 72 hours of start date.
• Assists with the planning and coordination of employee relation events such as Employee Appreciation, Blood Drives, Employee Recognition Breakfast, Health Works 5K, Spirit Week ideas, and other assistance, as needed
• Responsible for taking minutes at the Human Resources staff meeting.
• Assists Human Resources with other projects as assigned.
• Responsible for the scanning of HR documents and personnel records.
• Delivers and/or call the appropriate person/program when their packages come in.
• Schedules package pickup via FedEx.
• Provides water testing kits to community members.
• Provides staff/visitors assistance on FOIA processes.
• Tracks and monitors Privacy Room usage.
• Sends out quarterly surveys for Human Resources and Business Operations programs as assigned.