Human Resources Coordinator

Job Responsibilities:

First point of contact for employee inquiries, redirecting to senior team members as required

Responsible for providing administrative support to the Human Resources Department

Assist with the planning of social events and complete administrative activities for social initiatives (preparing letters, gift cards, sorting and distributing of company gifts)

Provide administrative support to the Health, Safety and Environmental Specialist

Update and maintain Dortec communication boards, MagnaNow, MyLife App, Newsletter and Health, Safety and Environmental communication areas. Ensure all communication is up-to-date, consistent, and presented in a manner that supports the Dortec and Magna branding.

Create communication postings, posters, etc. as required

Assist with Monthly Employee Communication Meetings (such as scheduling, and completing meeting minutes)

Assist with the administrative functions of Magna’s Service Award Program through sorting and distributing gifts, yearbooks and creating certificates

Assist with the administrative functions of Magna’s Retirement Program

Ensure all job descriptions are updated and signed off by employees on an annual basis

Ensure all hourly performance reviews are completed through Workday

Assist in updating of Human Resources documents on the document control system

Assist in Time and Attendance auditing and pay adjustments for bi-weekly payroll

Act as an advisor to employees regarding the Short-Term Absence process as well as complete employer documents and conduct follow-up communication with employees, the benefits provider, supervisors and HR as required

Update and maintain employee records within the HRIS (Workday) – i.e. processing pay changes, updating contact information etc.

Call employees as requested by their supervisor to notify them of work shortages, vacation approvals etc.

Ensure shop floor visibility and coverage for all shifts as required

Promote positive Employee Relations and assist with responsibilities such as updating company policies, procedures and responding to employee inquiries in a timely manner

Maintains a professional customer service-oriented manner and supports the corporate image as per Company and Departmental objectives and policies.

Assist with temporary direct labour staffing and all recruitment activities (i.e. posting jobs, screening candidates, administering written assessments)

Coordinate Monthly Coffee Chat, including meeting minutes preparation and distribution

Prepare and conduct New Employee Orientation materials/packages as required

Administer Training notifications and updating the Training Database

Maintain physical employee files through regular filing

Support the Magna Employee Charter principles and ensure fair and equitable treatment of all employees

Maintain strict confidentiality of all information obtained, written or verbal, within the Human Resources Department.

Follows and models safe working practices and promotes safety in the workplace

Perform other duties as required

Qualifications and Skills:

Post-Secondary Education in Human Resources Management, or equivalent

Experience working in the automotive industry or the manufacturing industry an asset

Working towards CHRP designation an asset

Excellent organizational and communication skills

Working knowledge of all current Employment Legislation (ESA, OHSA, AODA)

Ability to work in a fast-paced environment

Computer literate with experience in Microsoft Office (Word, Excel, PowerPoint)

Previous experience with Time and Attendance an asset (i.e Dayforce)

Previous experience with an HRIS an asset (i.e Workday)

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.

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